Clerical Assistant

1 month ago

Bend, United States Pilot Butte Full time

Overview:

Pacific Retirement Services, a leader in the housing industry (primarily senior living) is seeking a full time Clerical Assistant to join our talented and hardworking Community Housing team at Pilot Butte Retirement Centers I & II based in Bend Oregon. The Clerical Assistant will provide on-site clerical assistance for the community and assist in creating a positive environment for residents, guests and staff.

What Youll Be Doing:

  • Maintain applicant and resident relations, program integrity and regulatory discipline within the U.S. Department of Housing and Urban Development and Community Housing guidelines and restrictions.
  • Work to ensure building maintenance and office operations are in accordance with cost-effective inventory practices.
  • Treat applicants and residents with utmost respect and maintain professional confidence regarding all necessary HUD and Community Housing mandated screening and review processes.
  • Maintain the highest possible quality of practice while working with applicants, residents, vendors, other staff, community and governmental agencies.
  • Assist in the creation and distribution of notices and monthly bulletins to residents to keep them informed of activities, services, etc.
  • Participate and/or facilitate monthly "Coffee Connection" meetings with residents and staff for the purpose of tenant/landlord relations.
  • Assist in the applicant interviewing and processing of interim, annual, and move-in certifications and related HUD paperwork as needed.
  • Prepare monthly invoices for payment through accounts payable process as well as maintenance of office supplies inventory by line item and value.
  • Maintain confidential resident files and resident information.
  • Assist with maintenance of resident and apartment files and planning of activities and events to further community cohesiveness.
  • Collect rent and checks to ensure proper party is responsible and correct amount is paid. Deliver banking deposits to designated financial institutions in compliance with banking regulations and policy.
  • Answer phones and direct visitors.
  • Respond and react to community emergencies as necessary.
  • Perform other duties as assigned.

About You: This position must have a Certified Occupancy Specialist (COS) certification, trained and certified within 15 months of hire, or actively pursuing the certification. If you are not COS certified within 15 months, PRS and the communities reserve the right to end employment unless the quality of work displayed justifies continued education and training toward the certification. One (1) to three (3) years experience in clerical office work, or a related field is preferred.

Work Schedule: Monday - Friday

Compensation: $18.00 - $18.50 hr / DOE

Benefits:

  • Medical/Dental/Vision insurance 100% paid premiums for employees Medical plan includes a High Deductible/HSA option
  • 401(k) with employer match up to 4% that vests immediately, and company funded profit sharing plan
  • Generous PTO (paid time off) plan
  • Employer paid Life and AD&D Insurance, opportunity to purchase supplemental Life/AD&D
  • FSA (Flexible Spending Account) and Dependent Care FSA
  • Voluntary Pet Insurance
  • Perks at Work discount platform, life assistance benefits and virtual healthcare options
  • PayActiv (early wage access)

Apply today and come be part of our community

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