Contracts Clerk

3 months ago

Orange, United States US Auto Trust LLC Full time
Location: Orange County, CA

US Auto Trust is one of California's fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin, Land Rover, Jaguar, Hyundai, Genesis, and Cadillac.

We are seeking a highly detail-oriented and organized Automotive Contracts Clerk to join our team. This position plays a crucial role in reviewing contracts and ensuring compliance with company standards and federal and state regulations. The ideal candidate will have strong communication skills, a thorough understanding of sales contracts and tax laws, and proficiency in accounting entries related to vehicle sales.

Compensation: $28-$33/hour

Key Responsibilities:
  • Manage and maintain accurate schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts.
  • Ensure compliance with all relevant laws and regulations concerning sales contracts and sales tax.
  • Post new and pre-owned contracts.
  • Process and review new and pre-owned contracts to ensure they comply with company standards and legal requirements.
  • Perform compliance checks on all deals and conduct a final scan into CDK.
  • Handle payoff checks and equity checks efficiently
  • Process monthly dealer finance reserves and diligently follow up on aged items.
  • Reconcile factory incentives and follow up on any aged items.
  • Pay monthly aftermarket invoices, reconcile schedules, process cancellations, and follow up on aged items.
  • Reconcile schedules and ensure compliance with revenue recognition practices. Follow up on aged items as needed.
  • Prepare the monthly CAVS report to ensure gross matches accounting records.
  • Manage daily flooring payments and request flooring as needed. Ensure audit items are addressed within 24 hours.
Requirements:
  • Minimum of 2 years' experience in Dealership Contracts Desk
  • Experience in CDK
  • Highly organized and detail-oriented, with the ability to prioritize tasks.
  • Tech-savvy, comfortable with web-based programs, and proficient in Excel.
  • Attention to detail and a high degree of accuracy in financial management.
  • Proficiency in 10-key skills.
  • Thorough understanding of laws related to new and pre-owned sales contracts and sales tax.
  • Ability to work well in a fast-paced environment and manage multiple tasks efficiently.
  • A team player who is coachable and strives to grow.
  • Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition.
  • Current California Driver's License
What We Offer:
  • Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match.
  • Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests.
  • Values-driven culture built on integrity, professionalism, excellence and teamwork.

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).

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