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Automotive Billing Specialist

2 months ago

Orange, California, United States US Auto Trust LLC Full time
Location: Orange County, CA

At US Auto Trust, we are more than just a dealership; we are a forward-thinking organization that prioritizes our employees as our most valuable resource. We take pride in cultivating a lively workplace atmosphere, providing not only standard benefits such as health, dental, and a 401k plan but also distinctive perks like monthly appreciation food trucks, team-building activities, and tickets to thrilling sporting events.

We are in search of a meticulous and organized Automotive Contracts/Billing Specialist to become an integral part of our team. This role is essential in reviewing contracts and ensuring adherence to company standards as well as federal and state regulations. The ideal candidate will possess excellent communication skills, a comprehensive understanding of sales contracts and tax legislation, and expertise in accounting entries related to vehicle transactions. If you thrive in a positive environment with a fantastic team culture, have a passion for accounting, and embrace innovative technology that allows you to work efficiently, we would love to hear from you.

Compensation: $28-$33/hr

What We Offer:
  • Competitive Compensation
  • Comprehensive Benefits Package (Health, Dental, Vision, Life, LTD, EAP) Flexible Spending Account
  • 401k
  • Paid Time Off (Vacation, Sick, Holiday)
  • Employee Perks (team appreciation lunches, sports games, etc.)
What We're Looking For:
  • A self-motivated individual with a strong ethical foundation.
  • Highly organized and detail-oriented, capable of prioritizing tasks effectively.
  • Technologically adept, comfortable with web-based applications, and proficient in Excel.
  • Strong attention to detail and a high level of accuracy in financial management.
  • Proficient in 10-key skills.
  • Thorough understanding of regulations related to new and pre-owned sales contracts and sales tax.
  • Able to thrive in a fast-paced environment and manage multiple responsibilities efficiently.
  • A collaborative team player who is open to coaching and eager to develop.
  • Someone who enjoys a friendly, cooperative workplace and values hard work balanced with fun and recognition.
Key Responsibilities:
  • Manage and maintain precise schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts.
  • Ensure compliance with all applicable laws and regulations regarding sales contracts and sales tax.
  • Post new and pre-owned contracts.
  • Process and review new and pre-owned contracts to verify compliance with company standards and legal requirements.
  • Conduct compliance checks on all transactions and perform a final review into CDK.
  • Efficiently handle payoff checks and equity checks.
  • Process monthly dealer finance reserves and diligently follow up on aged items.
  • Reconcile factory incentives and follow up on any aged items.
  • Pay monthly aftermarket invoices, reconcile schedules, process cancellations, and follow up on aged items.
  • Reconcile schedules and ensure compliance with revenue recognition practices. Follow up on aged items as necessary.
  • Prepare the monthly CAVS report to ensure gross matches accounting records.
  • Manage daily flooring payments and request flooring as needed. Ensure audit items are addressed promptly.
Qualifications:
  • Minimum of 2 years' experience in Dealership Contracts Desk.
  • Experience with CDK.
  • Proficient in Microsoft Excel.
  • Current California Driver's License.
Why Join Us?

At US Auto Trust, we are committed to investing in our team's growth and success. We provide a supportive environment where you can excel both professionally and personally. Whether it's enjoying our monthly appreciation lunches, participating in team bonding activities, or cheering on your favorite sports team with complimentary tickets, we ensure our team members feel valued and appreciated.

Ready to Make a Difference?

If you are an experienced Contracts/Billing Clerk seeking a fulfilling opportunity in the automotive sector, we encourage you to consider this position. Be part of a team that values excellence and innovation.

We are a Drug-Free, Tobacco-Free, Non-Smoking (including e-cigarettes) company and an Equal Opportunity Employer (EOE).