Receptionist

3 days ago


Miami, United States Inkspirenize Full time
Job Title: Receptionist

Location: Miami, FL
Employment Type: Full-Time
Department: Front Office/Administrative
Reports to: Office Manager/HR Manager

Job Overview: We are seeking a friendly, organized, and professional Receptionist to join our team. The Receptionist will serve as the first point of contact for visitors and clients, managing the front desk area, answering phones, and providing administrative support. The ideal candidate should possess excellent communication skills, a customer-oriented attitude, and the ability to multitask effectively in a fast-paced environment.

Key Responsibilities:
  • Greet visitors and clients with a welcoming attitude, ensuring they are directed to the appropriate department or individual.
  • Manage the reception area, ensuring it is clean, organized, and presentable at all times.
  • Handle incoming and outgoing mail, deliveries, and courier services.
  • Provide general administrative support, such as data entry, filing, photocopying, and preparing documents.
  • Maintain office supplies by tracking inventory and placing orders as needed.
  • Assist in onboarding new employees by preparing paperwork and setting up workstations.
  • Respond to inquiries from the public, clients, and employees in a courteous and professional manner.
  • Follow office security procedures and protocols to ensure a safe environment.
Qualifications:
  • High school diploma or equivalent; additional qualifications as a Receptionist or in Office Administration is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Excellent verbal and written communication skills.
  • Strong organizational and multitasking abilities.
  • Professional appearance and a positive attitude.
  • Ability to work under pressure and handle challenging situations calmly.

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