Receptionist

3 days ago

Miami, United States AerCap Full time

Everything we achieve is made possible by our talented people. Fueled by our commitment to excellence and collaborative spirit, we’re shaping the future of aviation for generations to come. But life at AerCap goes beyond the pursuit of excellence. We are proud of our culture which is built on the values of Ambition, Excellence and Respect, and they act as a flight path for our people.


Our high-performance work environment is the perfect backdrop to develop into the professional you want to become. Whether you are at the start of your career, or a more seasoned professional, you will have the opportunity to learn from the best people in the industry and be part of the largest aviation leasing company in the world


Sound exciting? We think so


JOB SUMMARY


The Miami office Receptionist is a key support function for the US headquarters office. The Receptionist is primarily responsible for managing the front desk and ensuring the smooth running of hospitality, events, courier/post management, office supply management and daily coordination with the Office Manager. The Receptionist will also provide supplemental administrative support to the office on an as needed basis.

To succeed, the Receptionist must exercise strong communication skills, pay attention to detail, and be adept at managing multiple competing priorities simultaneously.


ESSENTIAL FUNCTIONS OF THE JOB


  • Office reception duties include welcoming all visitors and staff
  • Answer phone calls, taking messages, sending emails, retrieving voice messages.
  • Provide administrative support to departments as required, including Concur expense reports and out of office coverage
  • Monitoring and ordering office stationery and supplies
  • Managing office mail and incoming/outgoing package delivery/ mail sort and distribution
  • Processing FedEx and DHL packages order supplies when needed.
  • AP invoice certifications.
  • Assist with office events, holidays.
  • Validating parking for all visitors.
  • Manage special projects/events as allocated by the Office Manager
  • Assist in any special project in the office as needed
  • Reserve rooms for visitors
  • Administrator of Castle/ Cove App.
  • Responsible for AerCap Birthday Activities at the office (Scheduling the dates, ordering the cake, celebration, sending emails).
  • Responsible for the coffee machine area (refilling, cleaning the machine daily, etc.)
  • Responsible for the annual office fire drill
  • Office catering arrangements/ ordering food, setting up etc.





JOB REQUIREMENTS, QUALIFICATIONS & COMPETENCIES


Education/Experience


Minimum 2 years' experience as a corporate receptionist or a similar role



Eligibility


Legally authorized to work in the USA

Bilingual Spanish required


Technical/Functional Experience


  • Proficient with Microsoft Office Suite, particularly Outlook and Excel ,


Key Competencies


  • Ability to represent the company and deal with visitors and executive staff at the highest levels
  • Excellent verbal and written communication skills
  • Strong interpersonal skills, a professional and positive attitude
  • The ability to work effectively as part of a team or on own initiative
  • Be proactive in dealing with issues which may arise.
  • Proficient with Microsoft Office Suite, particularly Outlook and Excel,
  • Team player with confidence and commitment to professional delivery



OUR VALUES


AMBITION


Ambition to us means winning together. We believe it takes bold people to help us shape the future of aviation. At AerCap, ambition means defying our own limits, breaking new ground, and setting higher standards for our business.


EXCELLENCE


We believe in striving for nothing short of greatness. For us, excellence means redefining what is possible, and to constantly work towards outstanding solutions for our customers with unwavering commitment and collaboration.


RESPECT


We believe in fostering an environment where everyone is welcomed, supported, and valued. Respect means treating our people with dignity and honouring their individuality. We strive to create an environment where our people feel included and empowered to do their best work and reach their full potential.

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