Receptionist

7 days ago


Miami, United States Robert Half Full time
Job DescriptionJob DescriptionWe are on the lookout for a detail-oriented Receptionist to join our team in Miami, Florida. As the first point of contact, you will be integral in maintaining a professional and welcoming atmosphere for our clients and customers. This role is within the industry and requires someone who can handle a variety of tasks from handling incoming calls to managing schedules. This role offers a long term contract employment opportunity.

Responsibilities:
• Efficiently manage all incoming calls and ensure they are directed to the appropriate personnel.
• Maintain the reception area, ensuring it is conducive for all clients and customers.
• Manage the conference room schedule and make necessary travel arrangements.
• Maintain a detailed calendar management system.
• Undertake basic receptionist duties including ordering supplies and handling messages.
• Utilize skills in Direct Phone Calls and Filing to ensure smooth operations.
• Meet and greet all clients and customers, providing them with exceptional customer service.
• Ensure accurate record keeping of client interactions and inquiries.
• Assist with other administrative tasks as required to support the team.• Applicant must possess the ability to direct phone calls in an efficient and professional manner.
• Skills in filing and organizing documents accurately are required.
• Proficiency in Microsoft Office Suite, especially Word and Excel, is critical.
• Strong interpersonal and communication skills are necessary.
• Previous experience in a receptionist or front desk role is highly desirable.
• Ability to handle confidential information with discretion is a must.
• Must have good time management skills and the ability to multitask.
• Excellent customer service skills are required.
• The applicant should be able to work independently with minimal supervision.
• Bilingual or multilingual skills would be advantageous.
• High school diploma or equivalent qualification is required.
• The ability to work in a fast-paced environment is necessary.
• Must have a professional demeanor and appearance.
• The applicant should be able to handle stressful situations and remain calm.
• A flexible schedule is desirable, as the role may require working on weekends or holidays.
• Knowledge of office equipment such as fax machines and photocopiers is beneficial.
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