Records Clerk

3 weeks ago

Green Bay, United States City of Green Bay Full time

Records Clerks play an important role in the operations of the Green Bay Police Department, and the department is seeking to fill one position. Work Schedule: Monday-Friday, 7:30 a.m.-4:00 p.m. Hiring Rate: $22.64 per hour No residency requirement. The City of Green Bay is a leader in employee health and wellness with its Health/1265 program, which aims to engage all employees in their own health and well-being by providing insurance premiums incentives and other benefits. At the City of Green Bay, we strive to foster an environment of diversity, inclusion, and belonging. We welcome LGBTQ+, women, and minority candidates to apply. “Great Being Home” is a homeownership program available to City of Green Bay employees, which provides eligible buyers with a $5,000 grant in addition to other assistance programs Responsibilities: Validates police reports. Verifies accuracy of submitted reports and readies report per guidelines for monthly submission to OJA (Office of Judicial Assistance). Distributes as required per procedure. Validates municipal and circuit traffic citations and warnings. Verifies the accuracy of personal information, charges, statutes, court date and time, officer details, and service of citations. Transcribes officer details. Redacts reports in compliance with Wisconsin Open Records Laws. Creates and processes reports for Brown County Drug Task Force arrests. Organizes monthly submission to OJA and ensures proper reporting. Responds to open records requests made in person, by phone, email, and mail following state and departmental procedures. Performs moderately difficult telephone work, which involves explaining department procedures and City or other regulations to the general public or other departments. Manages and maintains the court calendar for all police personnel. Receives and distributes subpoenas. Collects and maintains all court notices and cancellations and distributes in a timely manner. Receives applications from the City Clerk's office for various permits and licenses. Runs local and state background checks, processes application per established guidelines, and maintains appropriate documentation. Copies multimedia files and distributes to the District Attorney's office for cases referred. Processes and distributes "No Prosecution" letters generated by the District Attorney's office. Has the knowledge of, and maintains the confidentiality practices as applicable. Prepares invoices, maintains receipt books, completes cash drawer reconciliation, and submits money orders when required. Prepares interoffice mail and cash deposits, coordinating delivery with Community Service Interns. Prepares UPS shipments for outgoing mail. Orders supplies, receives and distributes for the department. Maintains appropriate invoices and distributes per department policy. Maintains appropriate data and complies with state and federal audits. Backs up all Records department positions as assigned. Instructs and trains other clerical staff as required. Performs other duties as assigned. Minimum Qualifications: High school diploma or equivalent. Three or more years of full-time office experience which included a substantial amount of word processing. Successful completion of post high school courses in Administrative Professional program or related field desirable. A combination of equivalent experience and/or education may be considered. Knowledge, Skills, and Abilities: Good knowledge of business English, spelling, punctuation, and grammar. Considerable knowledge of general office practices. Considerable knowledge of business letter forms, procedures, and terminology. Considerable knowledge of general filing procedures. Knowledge of simple bookkeeping procedures and basic arithmetic calculations. Considerable skill in maintaining various office records, accounts, and files. Considerable skill in working independently without specific instructions. Considerable skill in transcribing from recording equipment. Considerable ability to operate a variety of office machines. Ability to focus on projects for long periods of time. Ability to proficiently type and utilize a computer and the required software. Ability to follow oral and written instructions. Ability to use independent judgment and work independently. Ability to learn and apply departmental policies, City ordinances, state statutes, and federal law. Ability to establish and maintain effective working relationships with staff and the public. Ability to communicate effectively both orally and in writing. Ability to work the required hours of the position. Typing and other testing tools will be used to assess skills. Physical Requirements: Ability to perform the following activities: Lifting up to 10-20 pounds. Carrying up to 10-20 pounds. Frequent standing and sitting. Ability to stoop, reach, and lift. Ability to focus on projects for long periods of time. The above is not to be construed as an exhaustive statement of duties, responsibilities, or requirements. #J-18808-Ljbffr

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