Grants and Contracts Specialist II

2 months ago

Toppenish, United States Confederated Tribes and Bands of the Yakama Nation Full time
Announcement #

2024-200

Issue Date:

08-02-24

Closing Date:

08-08-24

Grant & Contract Specialist II

Grants and Contracts

Department of Finance

Hourly Wage: $29.70/Regular/Full-Time

Incumbent serves as a grant/contract specialist. Responsible for compliance monitoring of complex multi-year or multi-function grant/contract awards. Making sure that funding sources are consistently at levels that assure competent standards and maintained in the wide variety of programs. Ensures YN Programs carry out activities within the scope of work, laws, regulations, policies and procedures established by the funding agency and the Yakama Nation.

Work includes a wide range of grant/contract specialization such as solicitation, negotiation, cost and price analysis, administration and termination.

Responsible for a variety of contracts. That include those formally advertised and/or negotiated, those that are cost reimbursement or fixed price with all applicable variations and for exceeding five years, which include indefinite contracts or grants. Responsible for cost/price analysis, for meeting audit needs and for assisting in audit responses and resolution.

Incumbent provides oversight and technical direction to approximately 80 programs for the Tribe. Also, provides technical direction to program staff who are administering grants/contracts. Incumbent completes drawdowns on various systems, prepares electronic Federal cash transaction report, and completes journal entries for grant/contract budgets.

Prepares a financial statement to assure compliance with: 1) The 2 CFR Part 200 audit which is used to verify the financial compliance of the grants and contracts with Federal/State/Non-Federal Laws, rules and regulations; 2) GAAP (Generally Accepted Accounting Principles); and 3) the laws, policies and procedures of the Yakama Nation. Incumbent will provide assistance with the independent auditors in the 2 CFR Part 200 audit.

Incumbent will develop and implement procedures to ensure easy access of grant/contract and general fund financial information from the Yakama Nation Financial system. Assistance will be provided to others as requested and as directed by the supervisor on all issues within incumbent's area of authority/responsibility.

Examples of Work Performed:

Monitor grants, contracts, cooperative agreements, Inter-agency agreements for compliance with statements of work and production of deliverables as stated by the funding source.

Monitor grants/contracts to assure funding is properly applied through monthly, quarterly, and annual financial reports, progress reports, audit reports, purchase requests official correspondence and inventories.

Monitor, assist, coordinate and process all grant/contract budgets, modifications, and disburse data/information relative to and necessary for program changes or decisions as they relate to the YN and funding source.

Review purchase requests from grant/contract programs for acquisition of equipment, supplies, materials and/or services for completeness and conformance to funding source guidelines.

Process vendor express electronic fund transfer system requests (Cash Drawdowns) for grant/contract funding sources.

Reconciles grant/contract invoices to the general ledger to meet Federal/State/Non-Federal Laws, rules and regulations.

Prepare balance sheets, statements of revenues, expenditures and changes in fund balance, income statements, budget summaries, and statements of changes in financial position for grant/contract programs.

Assist in grant/contract negotiations that pertain to the professional expertise of auditing; e.g., indirect cost rates, direct cost allocation plans, historical and projected cost analyses, and past or future cost performance/benefit analysis.

Serve as the liaison to various funding agencies, municipalities, local businesses, as well as the general

public to better protect Yakama Nation interests.

May be directed to represent the Yakama Nation at conferences and workshops regarding financial reporting and invoicing of grant/contracts.

Attends exit conference on the fiscal year-end audit between programs and the independent auditors to review the audit, make recommendations, and provide technical assistance to program managers to solve problems.

Ensure coordination in accounting activities such as the year-end closeout with the finance department, accounting staff, and programs.

Knowledge, Skills and Abilities:

Knowledge of administrative management principles, practices, methods, techniques, governmental accounting principles, theories, procedures, laws and auditing standards, and instructions concerning grants and contracts.

Knowledge of the tribe's programs functions at all levels to provide meaningful administrative and management advice to staff and management for ongoing or potential subcontractors for grant/contract programs.

Knowledge of acquisition regulations and contracting principles including the latest procedures and techniques, including all recent statutory and regulatory changes. Have ready access to sophisticated price and cost agreements to sufficiently plan, develop, implement, maintain and administer all contractual aspects of the contract responsibilities and actions within the organization.

Knowledge of leadership in those instances when protests, claims or contract terminations for either default or convenience of the organization require negotiations that clearly protect the interest of the Yakama Nation.

Knowledge of evaluation of the facts and resultant making of reasonable decisions.

Minimum Requirements:

Bachelor's Degree in Accounting, Business Management or related field.

One year of professional management/accounting experience.

Required to pass pre-employment drug test.

Required to pass pre-employment background check.

Enrolled Yakama Preference, but all qualified applicants are encouraged to apply.

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