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Operations Assistant

2 months ago

Houston, United States ABS Group of Companies Full time

The Operations Assistant is responsible for providing operational technical/clerical support within the department. Uses independent judgment in carrying out responsibilities and takes initiative to handle routine and semi-routine matters. Duties will be performed under the direction and supervision of a designated Manager or Supervisor. Including but not limited to preparation of accounts payable, billing, filing, project relationships and interactions, and performing non-department specific project tasks.

What You Will Do:

* Overall responsibility for coordination of day-to-day and short and long-term projects. * Liaise with the other country coordinators on the overseas activities. * Prepare and submit invoices to clients in a timely manner. * Maintain subcontractor database. * Monitor and maintain subcontractor payable email inbox. * Follow up of AR with the clients and provide regular update to the Project Manager. * Prepare and submit AP. * Facilitate inter-department relationships critical to project completion and success. * Provides support to departmental needs. * Develops and maintains subcontractor database. * Creates and maintains files in a timely and organized manner. * May perform general or technical filing as instructed by Supervisor. * Performs routine data search and project backup of computer files as required. * Maintains inventory of PPE, other equipment and office supplies for the department.

What You Will Need:

Education and Experience

* Bachelor's degree or recognized equivalent in appropriate technical discipline is preferred. * 0-5 years of related experience, previous related industry experience preferred.

Knowledge, Skills, and Abilities

* General knowledge of engineering concepts * Appropriate certification and/or licenses in area of specialization. * Knowledge of company policies and procedures * Thorough understanding of the project coordination * Knowledge in computer-based project management, spreadsheet, database and graphical presentation programs and, preferably, word processing. * Knowledge of company business policies and procedures

Reporting Relationships:

Reports directly to a Reports to a Supervisor or Manager.