Part-Time Administrative Assistant
2 weeks ago
Job Description
Tucson Alliance for Autism: Part-Time Administrative Assistant
Location: Remote with occasional on-site duties in Tucson, AZ
Pay Scale: $20-$25 per hour, based on experience
Hours: Part-Time, 10-30 hours per week, flexible schedule.
About Us: Joyful Jobs is recruiting on behalf of Tucson Alliance for Autism, a dedicated 501c3 organization focused on supporting individuals with autism and their families. Our services include evaluations, group sessions, and providing essential resources to our community. As we grow, we are seeking a highly organized and proactive Administrative Assistant to support our daily operations and contribute to our mission.
Role Overview: The Administrative Assistant will play a vital role in ensuring the smooth operation of our organization. This position requires a detail-oriented and tech-savvy individual who can handle a variety of administrative tasks, from managing emails and sending out resources to assisting with invoicing and record-keeping. The role will begin as part-time, with the possibility of increasing hours as our needs evolve.
Key Responsibilities:
- Email & Phone Management: Respond to emails, answer phone calls, and provide accurate information to families and professionals seeking our services.
- Resource Distribution: Send out information packets to callers, email inquiries, and website submissions.
- Group Coordination: Manage registration, send confirmation emails, and handle invoicing for our group sessions, particularly during peak times every eight weeks.
- File Management: Handle record requests, including pulling files, making copies, and sending documents via fax or email. Assist with the organization and digital migration of our files to the cloud.
- Community Engagement: Represent the organization at community fairs and events once a month, usually on weekends.
- Social Media & Communication: Support basic social media activities, including announcing new groups and responding to messages.
- Project Work: Participate in special projects, such as scanning and organizing files, as needed.
- Research Funding Opportunities: Identify potential funding sources to help sustain and expand this role.
- Support Board of Directors: Assist with projects for the board of directors, organize and prepare for board meetings, and help with notetaking, meeting minutes, and follow-ups.
- Strong organizational and multitasking abilities.
- Excellent verbal and written communication and interpersonal skills.
- Proficiency in Microsoft Office Suite and familiarity with cloud storage systems.
- Typing speed of at least 50 WPM.
- Basic social media knowledge.
- Detail-oriented, especially in managing invoicing and records.
- Ability to work independently and manage time effectively.
- A proactive attitude, with the ability to identify and take on additional tasks as needed.
- Willingness to attend community events on behalf of the organization.
- Experience in administrative roles such as Executive Assistant or Program Manager.
- Knowledge of HIPAA compliance and handling sensitive information.
- Experience working with autism or in a related field is highly preferred.
- Nonprofit experience, whether as a staff member, volunteer, or board member is beneficial.
Qualifications
Additional Information
All your information will be kept confidential according to EEO guidelines.
-
Administrative Assistant
2 weeks ago
Tucson, Arizona, United States Pima Community College Full time{"title": "Administrative Assistant", "description": "Job SummaryPima Community College is seeking a highly organized and detail-oriented Administrative Assistant to provide support to various departments. The successful candidate will be responsible for providing exceptional customer service, scheduling appointments, and maintaining accurate records.Key...
-
Administrative Assistant
3 months ago
Tucson, United States Eclipse Mining Technologies, LLC Full timeJob DescriptionJob DescriptionSalary: This is a part-time position to be worked out of our Tucson, Arizona office. Job SummaryThe role of the Administrative Assistant will provide a wide range of administrative support, including clerical and administrative functions. This position demands proficiency in organizational skills, effective written and verbal...
-
Administrative Assistant
2 months ago
Tucson, United States St. Luke's in the Desert, Inc. Full timeJob DescriptionJob DescriptionReports to the Chief Operating Office Administrative Assistant Job SummaryResponsibilities of the Administrative Assistant include comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and...
-
Administrative Assistant I
2 weeks ago
Tucson, Arizona, United States Roman Catholic Diocese of Tucson Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at the Roman Catholic Diocese of Tucson. The successful candidate will provide administrative support to our Catholic Cemeteries - All Faiths Office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support:...
-
Administrative Assistant
4 weeks ago
Tucson, United States DVA Consulting Full time $20 - $22Job DescriptionJob DescriptionDVA currently has an opportunity for a full time Administrative Assistant. This position is in Green Valley, AZ. The Administrative Assistant is responsible for assisting managers with answering phones, managing list and reports on the computer, greeting people and helping team members.Required:• Safety compliance - perform...
-
Administrative Assistant
2 weeks ago
Tucson, United States Brookfield Properties Full timeThe Administrative Assistant provides general administrative support to the mall management team. The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including h Administrative Assistant, Administrative, Assistant, Facilities Technician, Facility Technician, Property...
-
Administrative Assistant
6 days ago
Tucson, Arizona, United States Pima Community College Full time{"title": "Administrative Assistant", "description": "Job SummaryPima Community College is seeking a highly organized and detail-oriented Administrative Assistant to provide support to various departments. The successful candidate will be responsible for providing exceptional customer service, scheduling appointments, and maintaining accurate records.Key...
-
Administrative Assistant
2 weeks ago
Tucson, Arizona, United States Pima Community College Full time{"title": "Administrative Assistant", "description": "Job SummaryPima Community College is seeking a highly organized and detail-oriented Administrative Assistant to provide support to various departments. The successful candidate will be responsible for providing exceptional customer service, scheduling appointments, maintaining schedules, and performing...
-
Administrative Assistant
2 weeks ago
Tucson, United States Elwyn Full timeAs the Administrative Assistant you will provide support to the General Manager which includes assisting homeowners and performing other administrative duties to ensure we deliver exceptional services and solutions that enhance the value of the prope Administrative Assistant, Administrative, Assistant, Healthcare, Skills
-
Administrative Assistant
2 weeks ago
Tucson, United States F. Hoffmann-La Roche AG Full timeThe role provides comprehensive administrative and operational support to the assigned manager and team, including meeting coordination, travel arrangements, communication management, and document preparation. It serves as the first point of contact Administrative Assistant, Administrative, Healthcare, Assistant, Skills, Support
-
Administrative Assistant
3 months ago
Tucson, United States Arizona District Court Full timeMain content Job Details for Administrative Assistant Court Name/Organization: Arizona District Court Overview of the Position: The Administrative Assistant performs clerical and administrative support services for the District Court Executive/Clerk of Court and the Chief Deputy Clerk in the Tucson Divisional Office.
-
Administrative Assistant
3 weeks ago
Tucson, United States Luxe Realty Photography Full timeLuxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes,...
-
Administrative Assistant
3 weeks ago
Tucson, United States Luxe Realty Photography Full timeLuxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes,...
-
Administrative Assistant
4 weeks ago
Tucson, United States Luxe Realty Photography Full timeLuxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and client presentations/classes,...
-
Administrative Assistant
4 weeks ago
Tucson, United States Luxe Realty Photography Full time $18Job DescriptionJob DescriptionLuxe Realty Photography is seeking an Administrative Assistant to work under the supervision of upper management to support us in our day-to-day operations. The Administrative Assistant will perform daily clerical work, manage staff calendars and client portals, provide logistical assistance for both staff meetings/events and...
-
Administrative Assistant
3 weeks ago
Tucson, United States PuroClean of Southeast Tucson Full timeBenefits: Free uniforms Opportunity for advancement Training & development Administrative AssistantPerks: Online Mobile Courses Flexible Scheduling Paid Training for Career Advancement Opportunity to Help People in Times of Need Aggressive Competitive Wages Company and Culture:PuroClean, a leader in emergency property restoration services, helps families...
-
Administrative Assistant I
4 months ago
Tucson, United States Diocese of Tucson Full timeDIOCESE OF TUCSON CATHOLIC CEMETERIES JOB DESCRIPTION Job Title: Administrative Assistant I Status: [ full/part time] Exemption Status: Non-exempt Salary Grade: 23 Department/Location : Diocese of Tucson Catholic Cemeteries / Tucson, AZ Primary Function: Under the direction of the business manager, or other assigned manager is responsible for...
-
Dental Assistant
4 weeks ago
Tucson, United States Dorsett Dentistry & Braces - a Benevis company Full timeOverview: Dorsett Dentistry & BracesPart-time Dental Assistant Schedule: M - Thurs 8am - 5pm / Fri- Sat 9am - 2pm ( must work Saturdays and 1 -2 day during the week)Work for a company that is truly making the world a happier place, one smile at a time! At Benevis, we create over a million smiles a year in the communities we serve and believe that every...
-
Dental Assistant
3 weeks ago
Tucson, Arizona, United States Dorsett Dentistry & Braces - a Benevis company Full timeAbout UsDorsett Dentistry & Braces, a Benevis company, is a leading provider of dental care services. We are committed to delivering high-quality care to our patients and creating a positive work environment for our team members.Job SummaryWe are seeking a Part-time Dental Assistant to join our team. As a Dental Assistant, you will play a vital role in...
-
Administrative Assistant I
3 weeks ago
Tucson, Arizona, United States Roman Catholic Diocese of Tucson Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant I to join our team at the Roman Catholic Diocese of Tucson. The successful candidate will provide administrative support to our Catholic Cemeteries - All Faiths Office, ensuring the smooth operation of our daily activities.Key ResponsibilitiesAdministrative Support:...