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Senior Billing Administrator

2 months ago

Philadelphia, United States HKA Global Full time

HKA is a leading global consultancy in risk mitigation, dispute resolution, expert witness and litigation support. We anticipate, investigate and resolve complex challenges by harnessing world-leading multi-disciplinary expertise and experience.

As trusted independent consultants, experts and advisors, we deliver solutions amid uncertainty, dispute and overrun, and provide the insights that make the best possible outcomes a reality for public and private sector clients worldwide. Our experts have testified across the globe on many of the largest quantum, delay, engineering and commercial damages matters.

As part of the HKA team you can expect:

  • A team that garners success from peer support, strong communication, clarity of responsibilities and intelligent problem-solving strategies.
  • The opportunity to be a part of a successful, growing organization paving the way for individuals to fulfill their career goals and aspirations.
  • Opportunities to learn new skills, share your ideas and solutions, and have a clear sense of the impact you have on the organization's success.
The Opportunity:

As HKA continues to grow, our next step is to bring on a Sr. Billing Administrator to the finance team on a hybrid working schedule, with the expectation of 1+ days in office per week. In this role, you'll handle engagement administration, invoicing, and ERP administration and a multitude of related projects. We're looking for someone detail-oriented, with strong critical thinking skills and a professional demeanor. If you're committed to excellent customer service and creative problem solving, this is your call to join our fast-paced team

Highlighted Responsibilities include:
  • Project administration and client contract management within ERP systems, including setting up new engagements and updating system as necessary.
  • Preparation and distribution of client invoices.
  • Uploading invoices to the ERP system and any client specific electronic billing systems.
  • Accounts receivable follow-up, management and reporting.
  • Playing a key role in system administration, including setting up new systems and tools with the team and collaborating to establish processes and best practices.
Skills and Experience:
  • 3+ years of professional Billing experience and the ability to troubleshoot, research and identify errors effectively within all areas of the Billing process
  • 1+ years of experience using LEDES Billing Software; Experience with a variety of ERP systems (e.g., Deltek Vantagepoint CRM and/or Accounting)
  • Ability to work in office 1+ days per week
  • A working style of being well organized and strong attention to fine detail
  • A background of professional experiences communicating and working with members of organizations at all level from C-Suite to Intern, as well as clients and other external stakeholders.
  • Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
  • Familiarity with a service environment where priorities and deadlines require active attention and strategy.
  • Ability to work collaboratively and effectively with personnel from all levels across the firm.


What we offer:

At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

We operate a flexible working pattern both in terms of hours and location and are happy with Hybrid working schedule.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA.

ED&I at HKA:

HKA has a thriving ED&I committee working hard to provide an inclusive and welcoming environment for a truly diverse set of employees. We are committed as a business on the continued improvement of our Equality, Diversity and Inclusion strategy, please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions are firstly made on merit and shall be made without regard to age, disability, gender or gender reassignment, marriage, and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation, or anyother basis in compliance with Federal, State and Local legislation.

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Department Accounting and Finance Locations Philadelphia, PA Remote status Hybrid Remote Employment level Professionals