HR Onboarding Coordinator

2 weeks ago

Miami, United States North Coast Medical Supply LLC Full time
About Our Company

Advanced Diabetes Supply® was founded on the bold principle of creating a knowledgeable, reliable and demonstrably superior diabetes supply company. Our approach, coupled with a commitment to service and innovation, has catapulted Advanced Diabetes Supply® to a national leader in the industry. Creating high-performance, adaptive teams requires a relentless commitment to hiring the best. We strive to maintain a casual, fun environment whenever possible, but we don't just play around. We work hard every day to provide a positive work culture and respectful atmosphere. The standards we set for ourselves are high, and we love to be challenged If you enjoy working in a collaborative environment, have a passion for excellence and a bias for action, we may be just what you've been looking for.

Interested in learning more about our company and its culture? Visit us at www.northcoastmed.com

Position Summary

Hours: 8:30 AM - 5:00 PM EST

Location: Doral, FL office

This position will require being Onsite for the first 90 days during training and transitions to Hybrid (2-3 days onsite) upon manager approval.

The HR Onboarding Coordinator is responsible for ensuring a seamless and engaging onboarding experience for all new hires. This role involves managing administrative, compliance, and system-related onboarding tasks to facilitate a smooth transition for new employees. This role is responsible for ensuring the timely execution and completion of a seamless workflow for each new employee, from system setup to compliance training for outsourced hires. The Human Resources Onboarding Coordinator will work closely with various departments and Human Resources leadership to guarantee all onboarding activities are completed accurately and on time. This position will operate within the scope of responsibilities outlined below, with guidance and support from the Human Resources leadership team.

Essential Functions
  • Receives and acknowledges new hire notifications from the Talent Acquisition team, initiating the onboarding process.
  • Enters employee information into the Employee Verification (EV) system and HRIS, ensuring accurate profiles with all required personal, job, and employment details.
  • Submits IT tickets to request equipment, system access, and email credentials to ensure technical resources are ready before the new hire's start date.
  • Assists in verifying the completion of onboarding tasks, including I-9 documentation, employment contracts, and compliance forms, ensuring accuracy and adherence to company and legal standards.
  • Sends personalized welcome emails containing key details such as reporting instructions, dress codes, and HR contact information to set a positive tone for new employees.
  • Monitors progress on compliance training and ensures all required modules are completed on time.
  • Maintains up-to-date and organized records of onboarding activities in HRIS, ensuring payroll activation and seamless integration into the company.
  • Collaborate with outsourced vendors to maintain data accuracy and streamline onboarding processes.
  • Gather necessary information (e.g., intake forms, associate details, start dates) from the TA team and department directors to formally request additional offshore resources.
  • Ensure compliance training is assigned, completed, and documented for outsourced hires.
  • Submit IT tickets and set up user accounts for outsourced hires.
  • Send initial credentials for email and Paylocity access, enabling completion of compliance training from offshore talent.
  • Monitor compliance training completion and distribute additional access credentials as needed.
  • Track and maintain accurate records of all onboarding onshore and offshore activities, including adding and terminating users as required.
  • Provides feedback on process improvements and contributes to refining onboarding workflows to enhance the new hire experience.
  • Embraces and exemplifies ADS core values:
o We put our people first.

o We serve our members with passion

o We take ownership

o We pursue excellence

o We never stop growing

Other Responsibilities
  • May perform any additional responsibilities or special projects as required.
  • Duties and responsibilities may be subject to change based upon the needs of the department.
  • May provide cross-functional support as business needs demand.
Requirements
  • High school diploma or equivalent required; associate or bachelor's degree preferred.
  • 2+ years of experience in HR, onboarding, or a similar role.
  • Experience with HRIS systems and onboarding platforms required.
  • Familiarity with IT ticketing systems and compliance training management is a plus.
  • Proficiency in Microsoft Office Suite and familiarity with HR software tools
Expected Competencies
  • Friendly, professional, and effective communications skills; able to calmly present solutions in challenging situations
  • Work well in a team environment that promotes inclusiveness & communication among team members
  • Self-directed accountability and reliability
  • Strong attention to detail and organizational skills.
  • Excellent written and verbal communication abilities.
  • Proficiency in managing multiple workflows and deadlines.
  • Ability to build relationships with internal teams, new hires, and external vendors.
  • Problem-solving mindset with the ability to adapt to changing priorities
  • Cultural competence
Physical Demands
  • The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable employees with disabilities to perform the essential functions.
  • While performing the responsibilities of the job, the employee is required to remain in a stationary position most of the time (stand or sit). While performing the duties of this Job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is frequently required to stand, walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.
Other Requirements
  • Candidates must successfully pass a background.
  • Candidates must be able to provide proof of eligibility to work in the United States without support; sponsorship is not available.
Pay Range and Compensation Package

Pay ranges may vary depending on location. Actual compensation depends on education, experience, and relevant skills. In addition, benefits include:
  • Health, Dental & Vision options
  • FSA and HSA plan with Employer Contribution
  • Employer paid EAP
  • 401k with 4% Company Match
  • Discretionary Profit-Sharing Plan
  • Paid Time Off (PTO) Including 7 Paid Holidays and a Birthday Holiday
  • In-house Training Programs
  • A fun culture in a fast-growing organization


Equal Opportunity Statement

Advanced Diabetes Supply® provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

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