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Administrative Assistant
2 months ago
PRIMARY RESPONSIBILITIES:
- This role works more independently, work is being done in quality control with direction coming from the plant manager.
- Process field scrap documents.
- Input layered audits into weekly tracker.
- Input employee communication tracker.
- Create and maintain supervisor employee files.
- Collect and distribute mail.
- Answer phone calls and direct messages, as required.
- Process FedEx dealer documents and delivering on plant floor.
- Processing of checking Mark Outs for proper completion.
- Updating daily huddle up slide decks.
- Process request to Shippers.
- Working the Inbound TWI's and processing Manual ASN's (Advanced Shipping Notices or Inbound Purchase Orders).
- Process and manage X-Transfer request to other facilities.
- Respond to RFI's and Field Wires and create PC82 to ship parts when requested.
- Review and update Scrap and VPI reports as needed.
- Research and correct Scat Tag issues.
- Verify locations are setup correctly on IIPAA and make pallet moves and adjustments accordingly.
- Investigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.
Weekly Tasks:
- Calculate and post the Paragraph 71 overtime equalization report.
- Post Local Seniority List.
- Post notifications throughout facility.
- Distribute weekly SCAT tag report.
- Track and distribute 10-minute audit compliance.
- Track and distribute finished product audit compliance.
- Run employee report cards.
Monthly Tasks:
- Create Monthly zero claim quality awards.
- PSRB Minutes.
- Post PSRB Minutes on Level II BPD Boards.
- Post weekly Seniority report.
- Audit of No Blip-JIT to flex chart compliance.
As Required:
- Create file folders, and perform general filing.
- Send FedEx letters to employees.
- FedEx access must be provided to Administrative Assistant.
- Monitor and fulfill general stationary supply requirements/requests.
- Process all SAP requests.
- Administrative Assistant to be set-up as Purchaser.
- Maintain and distribute salaried organizational chart.
- Assist leadership team members, as required.
- Assist with and/or complete ILM requirements.
- File transportation paperwork (bill of lading).
- Maintain and utilize GMS/SLT administrative tools to support pull systems.
POSITION REQUIREMENTS:
- High school diploma or GED required.
- 2-4 years of prior office experience required.
- Microsoft proficiency required.
- Must have a strong fundamental for filing systems.
- Must be able to adapt to ongoing projects in the facility.
- Must be able to walk up to 8 hours.
- Must be computer literate and able to learn inventory systems.
We thank all applicants for their interest. However, only those qualified individuals who closely meet the qualifications of the position will be contacted. The details of the position are only a summary, other duties may be assigned as necessary.
Background Check and Drug Screen may be required.