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Sales Coordinator

3 months ago

Irving, United States Creative Bus Sales Full time

**Sign on Bonus - $1,000**

**Description**: The Sales Coordinator position is responsible for coordinating all aspects of vehicle sales deals, including starting and updating sales deals. The Sales Coordinator is also responsible for setting up vehicles and maintaining vehicles in Unit Inventory .

**Duties**:

* Review vehicle sales files and vehicle purchase files received from sales staff to confirm that all required documents are included per the checklist

* Process these files through the required approval process.

* Transmit vehicle purchase orders to the vendors and record in factory order log.

* Receive vehicle purchase confirmations from vendors, record in factory order log, and route confirmations to appropriate sales staff.

* Review confirmations/change orders approved by sales staff; transmit confirmations/change orders to vendor and record in log.

* Input outbound factory confirmations (including the price) using Tracking System Quick Input Form for Confirmations, based on the Creative Bus Sales, Inc. Order Confirmation/Change Order Form provided by sales staff (print & post).

* Review log for confirmations not received from vendors or sales staff and follow up with vendor or sales staff in order to complete the entry in the log.

* Set up vehicles in the computerized tracking system including assigning unit numbers to vehicles and inputting vehicle specifications and status based on vehicle data forms provided by sales staff (Access Database). Set up unit files and service files for each vehicle, relocating original documents from the sales staffs file, copying documents for the sales and service files, printing labels for all 2 files and return sales file to the sales staff and forward service file to the service department.

* Process RFIs (paperwork) and distribute to the appropriate staff .

* Process all documents from vendor pertaining to the purchase of the unit and the MSOs.

* Process customer information and PO request from vendors.

* Prepare and review required reportsReview weekly flooring approval requests and follow up on any price discrepancies before giving flooring approval.

* Create proposals, bid packages and related filings/disclosures for the school bus sales staff.

* Assist in processing manufacturer rebates.

* Assist sales staff with follow up on customer orders and deliveries.

* Assist with mail, couriers and overnight drop-offs, receptionists breaks.

* May attend weekly production meetings.

* Other duties as assigned.

**Performance Requirements:**

* High School Diploma or Equivalent

* 1 or more years; clerical experience

* Strong Oral and written communication skills

* Strong Customer service skills

* Diplomacy

* Highly organized

* Intermediate Computer Skills including Microsoft Office (Word, Excel, Outlook, Access), ACT

**Physical Requirements:**

Work is performed in an office environment. Will be required to stand, sit, and move throughout office as needed.

**Apply for Sales Coordinator**

First name Last name Email address Phone number I would like to receive updates about my application via SMS Address (optional) City (optional) State/Province Zip/Postal Code Yes No Please add your resume 10MB limit; .pdf, .doc, and .docx file types are accepted. ATTACH FILE Please add your resume 10MB limit; .pdf, .doc, and .docx file types are accepted. Desired compensationEducation Highest level of education completed Military Experience Yes No Signature and Verification

I certify that answers given herein are true, accurate, and complete to the best of my knowledge. I authorize investigation into all statements I have made on this Form as may be necessary for reaching an employment decision. In the event I am employed, I understand that any false or misleading information I knowingly provided herein or in subsequent interviews may result in discharge and/or legal action. I understand that this Career History Form is not the sole basis from which a hiring decision has been made, and understand that this Form will be used in conjunction with a series of interviews and assessments to determine my suitability for the role to which I am applying.

Full Name Date: 3/5/2022