Fall 2024 HR Student Employment Office Assistant

3 weeks ago

Northfield, United States St. Olaf Full time
Job Description

Job Title: Student Employment Office Assistant

Classification: Student Employee (non-exempt)

Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057

Department Name: Human Resources

Unit Number (5 digits): 10-16114

Length of Position: Academic Year 2024-25

Contact Person/Supervisor: Human Resources Office Manager

Pay Rate (Check One) x Standard Hourly Rate Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position):

Support the Student Employment function in the Office of Human Resources by creating a welcoming environment for students; performing a broad range of tasks in the Oracle Recruiting module, including reviewing and editing job requisitions, and adding assignments; assisting with I-9 Employment Eligibility Verifications; and completing general administrative tasks.

Transferable Skills:
  • Basic office and administrative skills, including customer service
  • Skill in communicating with a broad range of constituents
  • Skill in data management in a recruiting platform
  • Skill in drafting and editing job descriptions and job postings
  • In-depth experience with the Oracle Recruiting Module
Duties and Responsibilities:
  • Greet and assist students in person and by telephone
  • Assist student employment supervisors in drafting job requisitions
  • Communicate with student employment supervisors if information is missing
  • Review and edit job requisitions (job postings) in Oracle
  • Proofread and confirm the accuracy of positions and coding in Oracle
  • Upload and edit job descriptions into a Google document and Archive
  • Supervise drop-in hours for I-9 Employment Eligibility Verification
  • Assist with completing I-9 Employment Eligibility Verifications
  • Provide support in TDX (Oracle HelpDesk) on questions about student employment
  • Assist with the Student Employment Job Fair
  • Assist with the First Year Student Employment Placement Program
  • Add student employment assignments to Oracle
  • Complete special projects as assigned
Qualifications: (Education/Experience/Skills)
  • Ability to maintain confidentiality
  • Ability to interact professionally in person and over the phone
  • Ability to follow and maintain standard office protocols
  • Ability to attend to detail in all aspects of work
  • Ability to input data accurately
  • Ability to meet deadlines
  • Ability to take ownership of assigned tasks
  • Ability to work with minimal supervision
  • Skill in writing clear, professional correspondence
  • Skill in or ability to learn Oracle as well as WordPress, Microsoft Office (Excel) and Google Suite

Prerequisites:

Students must have a work award on file to be eligible to participate in the student employment program.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and

responsibilities of the position. This job description is subject to change at any time, with or

without prior notice, by St. Olaf College.

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