Administrative Assistant

4 weeks ago

Northfield, United States Norwich University Full time

**Location**:Northfield, VT **Category**:Staff **Posted On**:Tue May 14 2024
Fulfills the mission of Norwich University by providing administrative support for the operations of the Global Humanities department, including office reception, and assisting with events and meetings. The Department of Global Humanities includes faculty and students in the following academic programs: American Sign Language, Chinese, Communications, English, French, Music, Philosophy, and Spanish.

This is a 37.5 hour per week and 52 weeks per year.938 FTE position.

**Salary**: $16.00/hour or more depending on experience.

**Essential Functions**
- Provides administrative support to unit leader and other designated employees.
- Serves as initial point of contact for work unit.
- Welcomes and assists walk-in visitors.
- Maintains office supplies inventory.
- Pays invoices and reconciles purchasing and/or travel cards.
- Assists compiling reports as requested.
- Assists and supports events, meetings, and conference/video calls.
- Assists logistics for guest speakers, room reservations, catering, etc.
- Creates documentation/spreadsheets to be used in support of presentations.
- Produces basic correspondence as assigned.
- Assists with assigning advisors for incoming freshman majors.
- Creates and maintains accurate reports of advisees assigned to advisors.
- Creates and maintains accurate reports on departmental majors and minors.
- Processes overrides and registrations for students for departmental classes.
- Inputs faculty assignment of courses.

**Other Functions**
- Maintains confidentiality of sensitive or private information.
- Communicates with employees, students, and others in a respectful and clear manner.
- Serves on University committees, councils, workgroups, or other designated bodies as assigned.
- Achieves, maintains proficiency in, and utilizes computers, telephones, and other job-related equipment, including related systems and software.
- Speaks, reads, and writes in English.
- Performs other tasks as assigned by supervisor.

**Job Requirements**:

- High school diploma or equivalent; some college preferred
- At least 1 year of administrative work experience; higher education experience preferred
- Proficiency in Microsoft Office suite (Word, Excel, Outlook, SharePoint, and Teams); experience with Banner preferred
- Experience with event planning
- Able to prepare minutes, agendas, reports, charts, spreadsheets, and presentations.
- Able to sit, squat, reach, push, pull, and manipulate related equipment; lift 25 pounds; travel outdoors to various parts of the campus
- Infrequent evening or weekend hours

**Environmental Conditions**
- Indoor work at a computer workstation
- Low level of exposure to noise, dust, fumes, vibrations, and temperature changes.

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