Fall 2024 HR Office Assistant

3 weeks ago

Northfield, United States St. Olaf Full time
Job Description

Job Title: Office Assistant
Classification: Student Employee (non-exempt)
Name and Address of Employer: St. Olaf College, 1520 St. Olaf Ave, Northfield, MN 55057
Department Name: Human Resources
Unit Number (5 digits): 10-16114
Length of Position: Summer 2024
Contact Person/Supervisor: Human Resources Office Manager
Pay Rate (Check One) x Standard Hourly Rate Supervisory/Special Skills Hourly Rate

Description of the Position: (Purpose of the Position):
Support the Office of Human Resources by creating a welcoming environment for the community and performing a broad range of administrative tasks, including data entry, scheduling, audits, compliance and a range of special projects.

Transferable Skills:
•Basic office and administrative skills
•Assistance with HR compliance, including I-9 verification
•Assistance with professional correspondence
•Data entry
•Experience with Microsoft Office, Google Suite, Oracle, and WordPress

Duties and Responsibilities:
•Greet and assist customers in person and by telephone; take messages
•Schedule appointments using Google calendar
•Input data using different types of computer software
•Retrieve and download data from systems as needed
•Perform audits and assist in compliance with document retention policy
•Assist with completing I-9 Employment Eligibility Verification
•Complete special projects as assigned
•Scan, link, and proofread employee documents
•Update department website
•Transcribe handwritten notes
•Update student job bulletin boards
•Order flowers for employees as needed

Qualifications: (Education/Experience/Skills)
•Ability to maintain confidentiality
•Ability to interact professionally in person and over the phone
•Ability to follow and maintain standard office protocols
•Ability to attend to detail in all aspects of work
•Ability to input data accurately
•Ability to meet deadlines
•Ability to take ownership of assigned tasks
•Ability to work with minimal supervision
•Skill in writing clear, professional correspondence
•Skill in or ability to learn Microsoft Office (especially Excel), Google Suite, Oracle and WordPress

Prerequisites:
Students must have a work award on file to be eligible to participate in the student employment program.

Disclaimer:
This job description is for general information purposes. It is not intended to list all duties and
responsibilities of the position. This job description is subject to change at any time, with or
without prior notice, by St. Olaf College.

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