Human Resources Operations Coordinator

2 weeks ago

Northfield, United States St. Olaf College Full time

Position Title: Human Resources Operations Coordinator

Department: Human Resources

Reports To: AVP of Human Resources

Classification: Non-Exempt

FTE: 1.0

Salary: $20.35 - $22.40 / hr

Essential Job Duties:

1. Documentation for Standard Operating Procedures and File Management

* Document 'best practice' procedures for HRIS systems used by the college
* Document SOPs for HR Department workflows; this could include processes within benefits, talent management, talent acquisition, compensation, student employment
* Manage and maintain Human Resources Google Drive
* Oversee ongoing retention of documents in accordance with rules and regulations
* Maintain policies in the online Policy Library
* Partner on Workers' Compensation claims
* Maintain HR metrics and reporting

2. Onboarding and Offboarding Management

* Create, document, and implement the College's onboarding and offboarding procedures; this will include researching and deploying market best practices
* Ownership of the New Employee onboarding processes and procedures including items such as process maps, and curation of onboarding best practices. Partner with Hiring Managers to implement these processes.
* Monitor completion of new staff and faculty employment paperwork in conjunction with the HCM, Oracle
* Work with colleagues in the HR department to audit and maintain compliance in the areas of I-9s and background checks; serve as backup for administrative tasks related to the onboarding and offboarding staff (ex. completion of I-9s and distribution of keys)
* Employee File Management of documents from onboarding and offboarding; maintain state compliance

3. Supervise a team of student workers to provide operational support to the department

* Hire, train, and lead student employees working in HR; approve timecards
* Assign and oversee administrative tasks assigned to student workers
* Ensure the front desk is staffed to greet and assist faculty, staff, students, and visitors; answer and screen office phone calls and handle in-person inquiries
* Oversee HR Alias inbox

4. Support, respect, and commit to embracing diverse backgrounds, values, and points of view to build a strong and inclusive community

5. Complete and meet deadlines for required training and performance management cycle

6. Perform other duties as assigned

Work Schedule:

Term: Year-Round

Shift: Striving for work-life balance, St. Olaf College's typical work hours are Monday through Friday from 8:30 am - 5:00 pm. Recognizing individual needs, we support flexible scheduling options.

Required Qualifications:

Education: Bachelor's Degree or equivalent work experience

Experience: Experience in documenting procedures and practices, excellent organizational and time management skills, attention to detail, and accurate entry of information into databases

Preferred Qualifications:

Education: Bachelor's degree in Human Resources, Business Management, or a related field

Experience: 3+ years of experience working in a human resources environment and/or higher education; advanced technical skills; experience working with Human Resources Information Systems. Direct oversight of employees

Prerequisites:

Employment in this position is conditioned upon successful completion of a background check, which may include criminal background checks, reference checks, verification of work history, verification of any required academic credentials, licenses, and/or certifications, a motor vehicle check, verification of a DOT certification, a credit check, employment eligibility verification, and/or a pre-employment physical. Whether a background check is deemed successfully completed will be at the sole discretion of St. Olaf College. Please note that St. Olaf College reserves the right, at its sole discretion, to conduct periodic background checks.

Disclaimer:

This job description is for general information purposes. It is not intended to list all duties and responsibilities of the position. This job description is subject to change at any time, with or without prior notice, by St. Olaf College.

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