Director of Asset Management and Finance

16 hours ago

Beverly Hills, United States SHARP CAPITAL Full time

About Us

We are a well-established, family-run real estate company with a strong portfolio and a reputation for excellence in the industry. Our commitment to integrity, innovation, and growth has positioned us as a leader in our market. As we continue to expand, we are seeking a hands-on Director of Finance and Operations to join our team and elevate our financial and operational performance to new heights.

Position Overview

The Director of Finance and Operations will be deeply involved in all aspects of our financial management and operational processes. This is a hands-on role requiring a proactive professional who excels in budgeting, financial reporting, team performance monitoring, and process improvement. The ideal candidate will be instrumental in streamlining our accounting processes by utilizing automation and other innovative methods to improve accuracy, reduce costs, and minimize errors. Additionally, they will oversee our operations and property management division, implementing strategies to enhance efficiency and effectiveness within that area.

If you enjoy being "in the weeds" and have a passion for optimizing financial and operational processes, we want to hear from you.

Key Responsibilities

Budgeting and Forecasting:

  • Lead the development and management of annual budgets in collaboration with department heads.
  • Monitor and analyze budget performance, providing variance analyses and actionable insights.
  • Prepare and update financial forecasts to guide strategic planning and decision-making.

Financial Reporting:

  • Create, structure, and oversee the production of accurate and timely financial reports for internal and external stakeholders.
  • Ensure compliance with accounting standards and regulatory requirements.
  • Implement and enhance reporting tools and systems to improve transparency and efficiency.

Accounting Process Streamlining:

  • Identify and implement opportunities to streamline accounting processes through automation and other innovative methods.
  • Evaluate and integrate accounting software and tools to enhance efficiency and accuracy.
  • Develop and enforce policies and procedures that improve operational effectiveness and reduce errors.
  • Operations and Property Management Oversight:
  • Oversee the operations and property management division, ensuring efficient and effective management of properties.
  • Implement strategies to streamline operations, improve tenant satisfaction, and maximize property performance.
  • Collaborate with property managers to develop and enforce best practices and standard operating procedures.

Team Management:

  • Supervise and mentor the finance and accounting team, as well as operations and property management staff.
  • Set clear performance goals and expectations for team members.
  • Conduct regular performance evaluations and provide constructive feedback.
  • Foster a culture of continuous learning and professional development within the team.

Financial Analysis:

  • Perform in-depth financial analyses to identify opportunities for cost reduction and revenue enhancement.
  • Analyze investment opportunities and assess their financial viability and potential returns.
  • Support strategic initiatives with data-driven financial insights and recommendations.

Process Improvement:

  • Lead initiatives to reduce costs and eliminate errors in financial and operational processes.
  • Stay abreast of industry best practices and technological advancements to keep our financial and operational processes cutting-edge.
  • Collaborate with IT and other departments to ensure seamless integration of new systems and processes.

Cash Flow Management:

  • Oversee cash flow planning and ensure availability of funds as needed.
  • Manage cash disbursements and receipts, optimizing working capital.
  • Coordinate with banks and financial institutions to maintain strong relationships.

Compliance and Risk Management:

  • Ensure adherence to financial and operational policies, procedures, and regulatory standards.
  • Manage internal and external audits, addressing any findings promptly.
  • Assess financial and operational risks and develop strategies to mitigate them.

Collaboration and Communication:

  • Work closely with other departments, including Asset Management and Acquisitions, to support company objectives.
  • Prepare financial and operational presentations and reports for senior leadership and stakeholders.
  • Serve as a key point of contact for financial and operational inquiries from internal and external parties.

Special Projects:

  • Lead and participate in ad hoc projects and analyses as required.
  • Contribute to strategic planning sessions and company initiatives.

Qualifications

Education:

  • Bachelors degree in Finance, Accounting, Business Administration, or a related field is required.
  • CPA certification and/or a graduate degree (MBA, Master's in Finance or Operations Management) is highly desirable.

Experience:

  • Minimum of 10 years of experience in finance or accounting, preferably within the real estate industry.
  • Proven experience in budgeting, financial reporting, and financial analysis.
  • Strong background in overseeing operations and property management functions.
  • Experience in streamlining accounting and operational processes and implementing automation.
  • Demonstrated experience in team management and developing high-performing teams.

Technical Skills:

  • Proficiency with financial and property management software; experience with Yardi or similar platforms is a significant plus.
  • Advanced proficiency in Microsoft Excel and familiarity with other Microsoft Office applications.
  • Solid understanding of GAAP and other relevant accounting principles.
  • Knowledge of automation tools and technologies used in accounting, finance, and operations.

Professional Skills:

  • Exceptional analytical and problem-solving abilities with a keen attention to detail.
  • Strong organizational skills, including the ability to prioritize tasks and manage multiple projects simultaneously.
  • Demonstrated ability to maintain confidentiality and handle sensitive information.
  • Proven track record of reducing costs and errors through process improvements and automation.

Communication Skills:

  • Excellent verbal and written communication skills.
  • Ability to present complex financial and operational information in a clear and concise manner.
  • Strong interpersonal skills with the ability to collaborate effectively across departments.

Personal Attributes:

  • Hands-on, proactive approach with a willingness to delve into details.
  • High level of integrity, professionalism, and ethical standards.
  • Self-motivated and able to work independently with minimal supervision.
  • Comfortable working in a fast-paced, entrepreneurial environment.
  • Innovative mindset with a focus on continuous improvement and efficiency.

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