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Human Resources Assistant

3 months ago

Houston, United States Akin Gump Full time

Location: Houston

Schedule: 9:00 AM to 5:30 PM

FLSA: Non-Exempt

Position Type: Full-Time/Regular

Akin Gump Strauss Hauer & Feld LLP is a leading international law firm with more than 900 lawyers in offices throughout the United States, Europe, Asia and the Middle East. We are currently seeking a Human Resources Assistant in the Human Resources department, reporting to the Human Resources Manager.

The role will reside in the Houston office with hybrid work capabilities and will be responsible for providing general administrative support to the Human Resources department. The Human Resources Assistant is expected to perform all responsibilities with a commitment to providing superior service to the firms attorneys, advisors and staff, and maintaining an atmosphere of teamwork and continuous improvement.

Key responsibilities of this position include:

+ Serve as first point of contact for the department/troubleshooting, and answer/screen HR phones as needed.

+ Prepare various memos, forms and letters including offer letters for HR Managers signature as needed.

+ Work within the Firms online on-boarding system to on-board new employees, coordinating with Firm HR personnel as necessary.

+ Prepare paperwork (including orientation packets, as necessary) for new hires.

+ Prepare orientation schedule for new hires.

+ Prepare employment-related forms for staff, paralegals and attorneys for HR Managers signature.

+ Enter new hires, changes and departures into Lawson HRIS in a timely manner.

+ Complete requests for employment verifications

+ Maintain HR employee forms, orientation and benefits materials.

+ Maintain Human Resources files and file room; file all personnel paperwork in a timely manner, including I-9 forms.

+ Assist with administering local and firm time and attendance procedures, utilizing the firms on-line application to collect, monitor and approve timecards and leave requests. Follow up with department managers/supervisors and employees regarding missing timecards each pay period; escalate issues accordingly.

+ Provide assistance with staff evaluation process.

+ Serve as back-up to Human Resources team members during paid time off and various leaves of absence.

+ Coordinate with Conference Services to schedule rooms and order foods for various HR events such as new hire orientations, benefit programs, training, interviews, etc.

+ Serve as gatekeeper for Contractor Database and Foundation on Akin Connect (information not pulled from HRIS), entering required information for new hires and responding to inquiries and change requests from personnel.

+ Order flowers and send donations as approved for bereavements and births; process payments.

+ Provide logistical support, such as scheduling, tracking, and attending local training and development events for the Talent, Training and Benefits teams.

+ Process department invoices and expense reports for HR Managers approval in the Firms electronic invoice payment system.

Qualifications (Experience, Knowledge, Skills & Abilities):

+ Bachelors degree required with an emphasis in Human Resources preferred

+ Minimum of 2 years of related human resources experience, preferably in a law firm or other professional services organization

+ Strong proficiency in Microsoft Office including Excel, Outlook, Word and PowerPoint

+ Proficiency with HRIS, database and reporting applications

+ Excellent interpersonal skills, including strong oral and written communication skills, discretion and tact

+ Commitment to maintain confidentiality of employee, office, firm and client information and adhering to the Firms Core Values

+ Strong organizational skills and attention to detail

+ Ability to manage multiple priorities and adjust to changing priorities and deadlines in a professional manner

+ Ability to work independently and with a team

+ Strong work ethic with the willingness and ability to assume new tasks and responsibilities

+ Ability to exercise initiative, independent judgment and common sense

+ Strong service orientation, and an ability to establish and maintain effective working relationships with users, peers, office and firm management, and outside business partners

+ Ability to work extended hours as necessary to fulfill responsibilities

+ Commitment to professional growth and development

Akin Gump Strauss Hauer & Feld LLP participates in E-Verify for purposes of verifying employment eligibility

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