Human Resource Coordinator

3 weeks ago

New Braunfels, United States InMindOut Emotional Wellness Center, LLC Full time

Job Type

Full-time

Description

Company Description

InMindOut Emotional Wellness Center, LLC is a leading mental health facility dedicated to providing the highest standard of emotional wellness products and services. We believe that change is obtainable and can begin with one step.

BENEFITS:

Paid Time Off

Holiday Pay

Health, Vision, & Dental Benefits

401(k) Investing and Matching

PRIMARY FUNCTION/PURPOSE

The Human Resources Associate plays a vital role in promoting positive staff relations to ensure worker satisfaction through education on company policies, fostering a positive work environment, and assisting with the conflict resolution process when applicable. The Human Resource Associate must be knowledgeable of trends, best practices, regulatory changes, and modern technologies in human resources, talent management, and employment law. Under the leadership of the CEO, the Human Resources Associate will be a vital source of human resources information, answering any questions that staff may have.

Requirements

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Work directly with and report to the CEO regarding all HR endeavors.
  • Maintain compliance with federal, state, and local employment laws and regulations, and recommend best practices; review policies and practices to maintain compliance.
  • Performs routine tasks required to administer and execute human resource programs including but not limited to compensation, benefits, and leave; disciplinary matters; disputes and investigations; performance and talent management; productivity, recognition, and morale; occupational health and safety; and training and development.
  • Complete employment verification and TWC requests.
  • Prepare materials and help organize staff performance/annual reviews.
  • Maintain accurate and up-to-date human resource files, records, and documentation.
  • Handles employment-related inquiries from applicants, employees, and supervisors, referring to complex and/or sensitive matters to the appropriate staff.
  • Coordinate and support effective communication between managers, employees, staff, and HR staff to ensure they work together effectively to operate and support their assigned functions.
  • Provide all virtual and in-person HR informational meetings and training at various company locations.
  • Check-ins with employees and staff throughout the year.
Benefits Management:
  • Manage all company benefit plans and options, including health care, supplemental, retirement, and Workers' Compensation.
  • Network with benefit providers to negotiate better packages and present them to management.
  • Ensure all employees are informed of current benefits and retirement packages.
  • Disperse benefits packages in advance of enrollment windows.
  • Enroll employees in benefits after the enrollment waiting period.
Recruitment and On-Boarding/Off-Boarding:
  • Observe market rates so that the company's compensation rates are competitive to attract and retain employees.
  • Complete recruiting process including:
  • Creating and editing online job postings
  • Scheduling and conducting phone, in-person, and virtual interviews.
  • Verifying work history and references
  • Completing background checks
  • Manage the onboarding process:
  • Completion of onboarding documents
  • Organizing and conducting orientation and training
  • Administering handbooks and manuals
  • Ensuring all necessary paperwork is filled out and submitted to appropriate company departments.
  • Execute the off-boarding process:
  • Advising staff on their rights and any entitled benefits
  • Return of company property
  • Company access removal
  • Cleaning out personal items
  • Conducting exit interviews
  • Monitoring, coordinating, and documenting the termination process.
Company Policy and Safety Training Coordination:
  • Organize workplace safety training.
  • Coordinate training and development programs for employees.
  • Assess where training is most needed.
  • Educating employees on and enforcing company policies and procedures.
  • Overseeing health and safety regulations implementation.
  • Collaborate with management and Front Office Supervisor to present the latest, updated, or additional training/certification materials to new and existing staff.
GENERAL PROFESSIONAL DEVELOPMENT
  • Functions effectively in response to workflow or ongoing direction by management.
  • Ability to connect and build rapport with employees in person or over the phone.
  • Ability to work effectively with people of diverse cultures, ages, and economic backgrounds.
  • Self-motivated and strong initiative.
  • Strong problem-solving skills, good judgment, and attention to detail.
  • Ability to multi-task and work cooperatively with others.
  • Good attendance and punctuality.
PROFESSIONAL/TECHNICAL KNOWLEDGE, SKILLS & ABILITIES
  • Must possess a high school diploma or General Educational Development (GED) certificate.
  • Required: 6 months of healthcare or related experience.
  • Preferred: Minimum of 1 - 3 years of experience in a medical office setting, healthcare, or related field.
  • Preferred: Knowledge of business processes usually obtained from a degree in Business Administration, or Health Care Administration.
LICENSES & CERTIFICATIONS
  • Required: Valid state Driver's License
  • Preferred: Automobile insurance with reliable transportation
TECHNICAL SKILLS
  • Competent use of computer systems and basic typing skills.
  • Demonstrates necessary proficiency with healthcare electronic clinical systems, including EHR and scheduling systems in medical office settings.
  • Proficient in clerical/administrative skills, including Microsoft Office suite and other general office software.
  • Proficient with typical office equipment: Computer, Copier, telephone, Fax, credit card machine, scanner.
COMMUNICATIONS SKILLS
  • Effective communication abilities to interact via phone, email, and/or in-person with all stakeholders.
  • Ability to work well in a team environment. Being able to triage priorities, delegate tasks if needed, and handle conflict in a reasonable manner.
  • A calm manner and patience when handling stressful situations.
  • Preferred: Bilingual skills in English and Spanish language.


IMO is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, gender identity, national origin, age, protected veteran status, or disability status.

Salary Description

$19 - $24

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