Human Resources/Payroll Clerk
4 weeks ago
Job Description
Job Title: Payroll Clerk
Department: Business Office
Position Summary: The Payroll Clerk is accountable for collecting timekeeping information, incorporating a variety of deductions into periodic payroll, and issuing pay and pay-related information to employees.
Essential Duties & Responsibilities:
- Essential Duties include the following. Other duties may be assigned.
- Must be able to follow detailed instructions and communicate effectively both orally and in writing.
- Must be organized and able to work to specified deadlines.
- Able to work on computer(s) for long periods of time in an office environment.
- Must exhibit patience and tact in dealing with employees.
- Review and analyze actions at the end of each day, week, month, and year to determine how to better utilize time and plans more effectively.
- Understand the accounting/payroll terminology and methodology.
- Follow lawful directions from supervisors.
- Understand and follow work rules and procedures.
- Uphold the company's non-disclosure and confidentiality policies and agreements.
- Work evening, weekend and holiday work hours as required.
- Maintains complete and accurate records of all payroll transactions in accordance to company policy and federal/state regulations.
- Collect and summarize timekeeping information.
- Process employee direct-deposits, advances, paybacks, and card payments as applicable.
- Update and process payroll records by entering changes in exemptions, insurance coverage, savings deductions, garnishments, and job title and department/divisions transfers.
- Prepares reports by compiling summaries of earnings, taxes, deductions, leave, disability and nontaxable wages.
- Obtain supervisor approval for overtime and time card discrepancies. And, resolves discrepancies by collecting and analyzing information.
- Print and issue pay checks when applicable.
- Process and close periodic payrolls.
- Calculate and process commissions for applicable employees.
- Process and issue annual W-2 forms to employees.
- Ability to completed additional duties and projects as assigned.
- Immediately report to management any situation or condition that jeopardizes the safety, welfare, or integrity of the dealership, its employees, or customers.
- Comply with all company policies as required. ie: Meal and rest period policy, timekeeping, etc.
- Complete all required HR training modules in KPA
- Complete all required certification courses respective to position.
- Maintain a valid driver's license and immediately inform management of any changes in its status.
- Maintain a professional appearance. ie: a high level of personal grooming, hygiene, and uniform appearance.
Marginal Duties include the following. Other duties may be assigned.
Qualifications:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Ability to read and comprehend instructions and information; Professional personal appearance; Excellent communication skills; Ability to meet company's production and quality standards; Customer service skills; Excellent attention to detail and organization skills; Organized and able to work to deadlines; Excellent math skills and ability to perform complex calculations.
Education & Experience:
- High school diploma or equivalent.
- Associates or Bachelor degree preferred.
- Minimum 2 years of payroll or accounting experience.
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