HR / Payroll / Ap Director
2 weeks ago
POSITION:
The Executive Director of Human Resources & Payroll is responsible to ensure implementation of required labor laws, perform all aspects of payroll, benefits, workers compensation, human resources, onboarding, training, human resources investigation and counsel, maintain accurate employee files, compliance audits and guidance to facilities supported by Kalesta Healthcare Group and act as human resource for Kalesta Healthcare support center.
REPORTING:
This position is reports to the Co-Founders, Operations Director, and CFO of Kalesta Healthcare Group.
FLSA STATUS: Non-Exempt
ESSENTIAL JOB FUNCTIONS:
- Provide updates to the Co-Founders, Operations Director, and CFO on any concerns or support needs for the facilities.
- Support the facilities with Human Resource matters, such as onboarding, training, compliance, new labor laws, new industry rules and regulations, PBJ reporting, hiring, termination and write up guidance.
- Plans, leads, develops, coordinates, and implements policies, processes, training, initiatives, and surveys to support the organization's human resource compliance and strategy needs
- Tracking open positions at each facility and provide updates to Operations Director.
- Share information regarding potential employee complaints and legal matters related to employees at facility and Kalesta level.
- Advertise for available positions at Kalesta and provide guidance to Administrator when facility has hiring needs.
- Assist with the scheduling and interviewing of applicants for employment
- Maintain current, complete personnel record for each employee which includes but is not limited to: copy of current license or certification, if applicable; health examinations and tests; performance evaluation; payroll status
- Provide support, guidance, and at times act as payroll or HR for facility, if team member is not available or role is open.
- Monitors and ensures the organization's compliance with federal, state, and local employment laws and regulations, and recommended best practices; reviews and modifies policies and practices to maintain compliance
- Process payroll and provide HR needs at Kalesta Healthcare Group.
- Ensure employee files are secured and available only to authorized personnel
- Maintain payroll records on a daily basis
- Check time cards and time & attendance system on a daily basis for accuracy and correct any discrepancies
- Designing and directing training programs
- Process on a semi-monthly basis, a complete, accurate payroll transmittal
- Process accurate termination check requests
- Ensure all payroll procedures are followed
- Process payroll changes, including wage increases with proper approval, W4, employee personal data, etc.
- Ensure that COBRA, Health, Dental, FSA, 401(k), Supplemental Benefits, Garnishment procedures are followed which includes Union dues and Credit Union, if applicable
- Work with insurance brokers regarding worker’s compensation and other employee coverage matter
- Work with HR systems to ensure all HR needs are being met with online services (HRIS)
- Communicate with HR counsel on any new litigation or pre litigation matters
- Attend conference calls for HR matters with counsel or facility leadership
- Attending weekly meeting with supervisors to review and provide updates on HR matters within Kalesta Healthcare Group and supported facilities.
- Prepare wage statement and calculate average weekly wage according to procedure for Workers’ Compensation when requested
- Orient new employees to personnel policies, obtain signature of employee on required forms for employment and provide written information required by law, i.e., Workers’ Compensation. Follow procedures for obtaining and maintaining I-9 forms and proper forms of identification
- Schedule timely employee evaluation, submit to supervisor for completion and ensure return of completed evaluation
- Notify supervisors promptly of any personnel problems which includes but is not limited to: excessive absenteeism, clocking in late or out early, excessive overtime, non-compliance with dress code
- Maintains current employee phone records for emergency/disaster situations
- Practice safety policies and procedures
- React appropriately to emergencies and disaster situations
- Be courteous, considerate and cooperative when communicating with all facility staff, residents and public
- Promote and maintain good public relations on behalf of the facility and Kalesta Healthcare Group
- Regular attendance and dependability
- Performs other duties as required
JOB FUNCTIONS:
- Demonstrate knowledge of, and respect for, the rights, dignity and individuality of each resident in all interactions
- Appreciates the importance of maintaining confidentiality of resident and facility information
- Demonstrate honesty and integrity at all times in the care and use of resident and facility property
- Ability to read, speak and understand English, follow directions and complete the assigned
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