Administrative Assistant

4 weeks ago

Ellenville, United States Kohl's Full time

Perform clerical and data entry duties in a timely and accurate manner to support the objectives of the Distribution Center.
Do you love . . . completing tasks in a timely and accurate manner?
Are you energized by . . . communicating with multiple business partners?
Do you enjoy . . . supporting the execution of key business initiatives?

ACCOUNTABILITIES

COORDINATES CALENDAR AND CORRESPONDENCE

  • Assist building leadership with correspondence to Corporate, management and associates
  • Drive team activities including staff meetings, agendas and notes, building wide meetings, social outings, and other key activities as assigned
  • Acts as Engagement Administrator for various company programs
  • Schedule travel and accommodations, and reconcile travel expense statements and Corporate charge statements
  • Receives and directs visitors
  • Assists and partners with other building business partners as needed
  • Supports coordination of building activities
  • Updates various communication areas within the building

PERFORMS REPORTING, FILE MANAGEMENT AND OFFICE COORDINATION

  • Maintain budgets and monitor invoices for payment
  • Reconcile and submit weekly financial forecasts, monthly accruals and financial statements to Corporate
  • Order and disburse supplies, distribute mail and filing
  • Assist building leadership with conference calls, incoming calls, setting appointments, monitoring emails and developing worksheets
  • Report and enter production numbers, aging and update Organizational Charts to Corporate
  • Identify and coordinate best method for meetings and appointments
  • Tracks various Recognition Programs

QUALIFICATIONS

REQUIRED

  • Effective verbal and written communication skills
  • Basic math and reading skills, legible handwriting and attention to detail
  • Ability to multitask and perform tasks consistently and accurately
  • Ability to operate office equipment and proficient knowledge of all Microsoft Office applications
  • Excellent time management and organization skills
  • Ability to work independently and with multiple levels within the organization
  • Adhere to Kohl's policies and procedures
  • Regular and prompt attendance
  • Keep work area neat and clean
  • Professional and articulate
  • Ability to use good judgement and problem solve
  • Ability to work a flexible schedule and overtime as needed

PREFERRED

  • High level of integrity and discretion
  • Ability to communicate effectively with a variety of constituent groups such as corporate partners, peers and outside groups


Pay Range: $20.05 - $26.05

Kohls offers a variety of benefits to associates depending on full-time/part-time status and work hours, including: WORK LIFE BALANCE (PTO, Vacation Buy Program, Parental Leave), HEALTH & WELLNESS (Medical, Dental, Vision and other short and long term disability programs, Emergency health and wellness programs such as Accident Protection Plans, Critical Illness Plans and more), SAVINGS & RETIREMENT BENEFITS (401k, Flexible Spending Accounts and associate discount programs with Kohls partners), INSURANCE PROGRAMS (Life Insurance for you, your family or your pet, as well as other protection programs), and LIFE EVENTS (Legal and adoption assistance benefits).

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