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Property Administrator

2 months ago

Doral, United States CP Group Full time

Job Description

The Property Administrator position provides first-class property management services and assists the Property Management team with day-to-day responsibilities including Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations. Essential Responsibilities : Create and manage File Notice to Owners Maintain Encumbrances Report up to date Assist with Lease Abstracts Maintain Tenant Contact Information Maintain Tenant Certificate of Insurance along with contact information Answer calls to management office. Greet guests and visitors to the management office and effectively deal with their concerns by exhibiting a professional, mature, courteous, gracious, and efficient manner. Promote a high level of satisfaction among tenants by promptly responding to their service requirements. Assure a prompt response by other team members through dispatch, telephone messaging, and/or other direct contact. Acknowledge the role as the management office 'ambassador'; CP's image is reflected through proper telephone and reception procedures and quality tenant service. Use independent judgment to enforce compliance with insurance requirements among tenants, contractors, vendors, and suppliers. Document incidents of potential liability to property and equipment. Handle calls for regular maintenance of the property, ensuring the safety and security of the premises. Assist in managing tenant work orders. Draft and maintain vendor contracts. Monitor activities of team members and stay abreast of schedules and appointments. Open, date stamp, and distribute incoming mail; collect and prepare outgoing mail; maintain the confidentiality of items marked as such. Monitor supplies and order when necessary. Aid in proofreading and editing documents. Coordinate timely repair and maintenance of office equipment Adjust to changing situations, working effectively under pressure. Qualifications: High School Diploma required; a bachelor's degree is preferred. Experience supporting a Commercial Property Management Team Experience in Microsoft Office, Excel, reception, work orders, certificates of insurance, tenant interaction, construction management, and Angus. Resourceful at identifying and working around obstacles and finding solutions Demonstrated commitment to customer service Self-starter with independent work skills that can function effectively within a team environment. Excellent time management and organizational skills with a proven ability to meet deadlines. Ability to work collaboratively within a diverse team of assertive personalities Must successfully complete background screening

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