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Financial Operations Support

2 months ago

Washington, United States All Native Group Full time

Summary:

The Contractor is responsible for offering financial support services to FMD, encompassing financial administrative support that aids the organizations daily financial operations.

Essential Functions

  • Reviews, analyses, and evaluates payment issues for: Commercial and Government Payments; Relocations, Cash Management; Certifying; and Employee Travel Claims; provides advice and guidance to management; assist FMD in developing and recommending program policies/procedures for FMD approval.
  • Assist with inputting, processing, and analyzing Temporary Duty Travel (TDY) and Permanent Change of Station (PCS) travel vouchers, purchase, fleet, and travel card management, Invoice Processing Platform (IPP) invoices, payments, G-Invoicing and Intra-Governmental Payment and Collection (IPAC) processes, property records, and other FMD support as necessary.
  • Provides technical advice and guidance to management officials on payment related issues. Confers with officials on complex accounts payable problems and proposes solutions which may have a significant impact on the payment process. Identifies and resolves operating problems relating to the receipt, processing, and reporting of the following payments: commercial and government; travel; third party draft; or confidential fund. Investigates and analyzes systemic and procedural problems in processing payments and develops and modifies guidelines and procedures.
  • Reviews and evaluates all new accounts payable requirements outlined in GAO regulations, General Service Administration (GSA) issuances, Comptroller General and General Services Board of Contract Appeals decisions, and pertinent Treasury directives and requirements. Analyzes and assesses the impact of these issuances on payment processing related to commercial and government; travel; third party draft; or confidential fund to develop and recommend new policies or procedures to accommodate requirements. Prepares memoranda and instructions for operating personnel outlining the required procedural changes and the appropriate methods for implementing these changes.
  • Assists USSS officials in defining accounts payable automation needs and requirements and evaluates various factors such as costs, equipment, capabilities, and manpower needs. Consolidates findings and recommendations for presentation in a final report.
  • Participates fully with the Branch Chief and other management officials in the formulation and implementation of policies, plans, systems, and procedures to continually improve the efficiency and effectiveness of the overall accounts payable system.
  • Using a knowledge of the financial provisions of negotiated contracts, the incumbent reviews contracts which frequently contain special provisions such as progress payments, advance payments, multiple price changes and multi-year appropriations. Receives and reviews invoices, receiving reports and statements to ensure that they meet contractual provisions. Maintains contact with Procurement Division to monitor progress payments and percentage of completion reports to ensure accounts are in order. Directs the coding of necessary transaction schedules, indicating object class, appropriation, and other accounting data.
  • Prepares a variety of accounts payable related studies and reports for Secret Service management officials and for the Department of Treasury Financial Management Service; researches and analyzes statistics and prepares reports of findings. Document process narratives, flowcharts, SOPs, and desktop guides.
  • Ensure various reports and financial data are following applicable regulations and present a clear and full disclosure of accounting data.
  • Analyze operational internal control structures and determines if controls are effective and working as designed, (e.g., ensuring that obligations and costs are following applicable laws; assets are safeguarded against waste, loss, unauthorized use, or misappropriation; and collections and expenditures are properly recorded).
  • Identify areas of vulnerability and recommends or develops additional training with respect to generally accepted accounting principles.
  • Ensure adherence to the legislative intent of the Anti-Deficiency Act, 31 U.S.C., and Section 665.

Competencies

  • See Essential Functions

Supervisory Responsibility

  • No Supervisory Responsibility

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

  • Must be able to remain in a stationary position 75% of the time.
  • Occasionally moves about inside the office to access file cabinets, office machinery, etc.
  • Constantly operates a computer and other office productivity machinery, such as a calculator, copy machine, and computer printer.
  • Expresses or exchanges ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly.
  • Frequently moves standard office equipment up to 25 pounds.
  • Must be able to work indoor conditions 90% of the time.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:00 a.m. to 5:00 p.m. Evening and weekend hours required, as required by business need.

Travel

Travel is primarily local during the business day, although some out-of-the-area and overnight travel may be expected.

Experience

  • A minimum of five years experience with AP and payment processing in a government setting

Education

  • Bachelors in accounting highly preferred
  • Masters in accounting or a related field preferred
  • Other certifications a plus

Additional Eligibility Qualifications

  • N/A

Security Clearance

  • N/A

Drug Free Workplace

All Native Group is a Drug Free Workplace. It is our policy that all new hires must successfully complete a pre-employment drug screen as a condition of employment. In addition, all employees are subject to random drug screens throughout the term of their employment with All Native Group.

AAP/EEO Statement

All Native Group is an equal opportunity employer. All applicants are considered without regard to age, sex, race, national origin, religion, marital status, or physical disability. However, preference may be extended to persons of Indian descent in accordance with applicable laws.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

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