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Marketing & Events Coordinator

2 months ago

Dallas, United States CortiCare Full time
Job Summary:

The employee will be responsible for planning, organizing, and executing a wide range of events, from corporate meetings and conferences to executive meetings in the Dallas office, Board Meetings, and other critical events. The Marketing and Events Coordinator will also take the lead on other marketing administrative activities like database management, direct mail, marketing give-away inventory, etc. The ideal candidate will have a passion for event planning, excellent organizational skills, and the ability to manage multiple tasks simultaneously. This role requires creativity, attention to detail, and strong interpersonal skills to ensure that every event is executed seamlessly and exceeds client expectations.

General Duties:

•Plan and coordinate various types of events such as conferences, meetings, and corporate events.

•Collaborate across the senior management team to determine the requirements and expectations for each event.

•Develop event proposals, timelines, and budgets in collaboration with both internal and external stakeholders.

•Source venues, suppliers, and contractors, and gather contracts and agreements for the Vice President of Marketing to execute.

•Coordinate all logistical aspects of events, including booth development and build, catering, dcor, entertainment, transportation, invitations, and audio-visual equipment.

•Manage event set-up, tear-down, and follow-up processes.

•Oversee event operations on the day of the event, including managing staff, handling client inquiries, and troubleshooting any issues that arise.

•Conduct post-event evaluations to analyze the success of the event and identify areas for improvement.

•Maintain and update event calendars and schedules.

Other Duties:

•Organize and execute board meetings that may be held in the Dallas office or liase with other meeting planners across multiple locations to ensure all meeting logistics, catering, hotels, etc. are completed.

•Manage and keep inventory of marketing give-away items, booth properties, and any technology related to deliver robust marketing for the entire organization.

•Order and manager new inventory as needed across the company.

•Light assistant duties for the Executive Leadership Team, as needed.

Requirements

Required Skills/Abilities:

•Bachelor's degree in Hospitality Management, Event Planning, Marketing, or an equivalent experience in a related field.

•Proven experience as an Event Coordinator or similar role.

•Strong organizational and project management skills, with the ability to multitask and work under pressure.

•Excellent communication and interpersonal skills, with the ability to build relationships with clients, vendors, and stakeholders.

•Creative thinking and problem-solving abilities.

•Attention to detail and a focus on quality and customer service.

•Ability to work flexible hours, including evenings, weekends, and holidays, as required when traveling for events.

•Knowledge of event planning best practices and trends

Work Environment & Physical Requirements:

•This position will be based in our Dallas Headquarters and will by a Hybrid position requiring you to be in the office 3-days per week.

Salary Description

$55,000 per year