Legal Program Manager/Paralegal

2 weeks ago

Bentonville, United States Art and Wellness Full time

Art and Wellness Enterprises (AWE) is a professional services organization supporting non-profits founded by Alice Walton, including the Alice L. Walton Foundation, Alice L. Walton School of Medicine, Art Bridges Foundation, Crystal Bridges Museum of American Art, the Momentary, and Heartland Whole Health Institute.

Job Description:

Position: Legal Program Manager/Paralegal

Reporting to: AWE Legal
Location: Bentonville, Arkansas (Onsite)

About the Position

The Legal Program Manager/Paralegal position will support the internal AWE legal team with legal and regulatory research, data compilation and analysis, legal document drafting, contract management system (CMS) management, and stakeholder communication. You will also assist in the legal oversight of governance for the various organizations, ensure records are properly recorded and filed, and support operations, projects, and processes for the legal department. Additionally, you will maintain data in multiple systems, produce standard documentation for issues, process, and program guidance as well as provide administrative support to the legal team. Duties of this position are complex in nature, requiring considerable discretion in the handling of confidential information and sensitive matters, and the ability to work proactively to balance multiple tasks.

What you will do

Paralegal/Project Management Responsibilities:

  • Conduct routine legal research and data compilation, as directed.
  • Compile, review and organize information for meetings as appropriate.
  • Provide routine paralegal assistance to stakeholders as directed.
  • Keep and maintain corporate governance documents for non-profit entities.
  • Prepare charts, summaries and other tools for legal analysis.
  • Manage internal sources for document and information retrieval; research and retrieve documentation and information; collect and review documents to determine suitability of information for production and document confidentiality; ensure legal documents and policies comply with internal compliance rules; categorize and update information pertaining to governance and contracts generally.
  • Hold stakeholders accountable to legal processes while taking appropriate actions to remedy issues.
  • Attend meetings as requested and synthesize complex discussions including taking notes, identifying key takeaways, and following-up on actionable items.
  • Provide notarial services to non-profit entities.
  • Act as the project manager for various legal projects and work independently and in concert with stakeholders on projects from conception to completion. Provide clear project direction to ensure projects meet deadlines and provide consistent updates to appropriate stakeholders.
  • Partner with resources from across the ecosystem, business units, and other stakeholders as appropriate.
  • Support complex HR regulatory matters as well as corporate policy adoption.
  • Coordinate the legal team's schedule, expenses, invoices, domestic travel, and other administrative needs.
  • Coordinate and manage aspects of outside counsel relationships, including invoice payment and facilitation of engagements.

Who we are looking for

The ideal candidate must be down-to-earth, organized, service-oriented and a self-starter who enjoys working in a fast-paced and entrepreneurial team environment that is mission-driven, results-driven, and community-oriented. They must be willing to roll up their sleeves and "do" in addition to working collaboratively with others.

Qualifications required for your success

  • Bachelor's degree preferred.
  • Minimum of four (4) years relevant work experience.
  • Corporate/law firm paralegal or other relevant in-house legal, compliance or records management experience preferred.
  • Paralegal certificate preferred.
  • Experience in legal process improvement and legal project management.
  • Possess a strong commitment to customer service and organizational mission.
  • Highest ethics as they relate to all aspects of business.
  • Self-motivated, strategic thinker who anticipates future issues and opportunities, recommending solutions to complicated and varied problems.
  • Demonstrate proficiency in accuracy, attention to detail, and urgency on assigned tasks.
  • Experience in a professional communications role with executives and stakeholders.
  • Excellent verbal and written communications skills.
  • Knowledge of the principles and procedures of legal research.
  • Ability to investigate and analyze information and draw conclusions.
  • Ability to create, compose, and edit written materials.
  • Proficient in contract management systems, Microsoft Office Suite and virtual meeting platforms.

Personal attributes that support your success

  • Ability to act as a trusted advisor to principals and colleagues while demonstrating expertise and integrity.
  • You are helpful, a team player, and show respect while collaborating with others.
  • You are results oriented and exercise sound judgment in your work.
  • A lifelong learner, who is inquisitive and solves problems with bold thinking and innovation.
  • A visionary who plans for the future with imagination and wisdom.
  • You are dedicated to achieving excellence and work with others to tackle the tasks at hand.

Physical demands and work environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Physical demands: Position requires utilizing a computer and telephone for prolonged periods of time, good eye/hand coordination, verbal, and written conversation with others, and lifting/carrying up to 10 lbs.
  • Work environment: Work will be performed in an office environment full-time (Monday-Friday, 8AM-5PM.) The noise level in the work environment is usually low to moderate. Flexibility in working hours, including weekends and evenings, may be necessary to support operational needs.

How To Apply

Applicants should submit the following materials:

  • Cover Letter highlighting essential qualifications and interests
  • A current Resume

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement, background check, credit check and drug screen. In addition, you will need to provide proper identification verifying your eligibility to work in the United States on your first day of work.

AWE is an equal opportunity employer and is committed to building and maintaining a culturally diverse workplace. We encourage women, minorities, individuals with disabilities and veterans to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, status of protected veteran, among other things or status as a qualified individual with a disability.

#LI-Onsite

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