Legal Secretary/Litigation Assistant

4 weeks ago

Northbrook, United States Next Group PC Full time

Role Highlights:

  • Full-time, On-site position
  • Location - Northbrook, IL
  • Entry Level position
  • Normal business hours; Monday - Friday
  • Team of helpful colleagues ready to provide training and assistance
  • Competitive compensation that includes profit sharing as well as excellent benefits
Organization Overview and Background:

Trapp & Geller is a plaintiff's injury law firm in the Chicago Loop. For more than 35 years, Trapp & Geller has been standing up for the rights of injured Chicagoans and their families. This small but mighty practice handles all facets of personal injury law from construction and motor vehicle accidents to medical malpractice and wrongful death. With a manageable caseload of 300 files, the team efficiently navigates and engages with approximately 20-30 cases on a weekly basis. Renowned for their prowess in pre-trial litigation and negotiation, the firm remarkably experiences minimal trials, typically averaging one per year. The attorney staff boasts a wealth of collective experience, with Jeremy having dedicated two decades to the firm. The support staff, while having an annual clerk turnover, includes two dedicated secretaries. In essence, this plaintiff-side personal injury law firm is characterized by its longevity, expertise, and commitment to delivering unparalleled service to its clients.

Job Brief:

The firm currently seeks a Legal Secretary/Litigation Assistant to join their dynamic and close-knit legal team at a small yet influential personal injury law firm, where you'll have the unparalleled opportunity to immerse yourself in every aspect of the litigation and client service process. Their senior staff is not only experienced but dedicated to coaching and training individuals with potential and a strong eagerness to learn and take on more responsibilities. Surrounded by a team of seasoned professionals, you'll benefit from their guidance and expertise, ensuring a rich learning environment. This role offers a unique chance to be actively involved in trials alongside their attorneys, acting as a litigation assistant, and also allows you to engage in various facets of the practice, taking on roles akin to a legal secretary or office manager. They value their team members, offering competitive compensation and profit-sharing options. In their fast-paced and occasionally high-pressure environment, everyone, including senior partners, rolls up their sleeves to serve their clients. The ability to handle stress during peak work periods is crucial, but, no one takes it personally, and everyone is willing to contribute to any task. Whether you're a seasoned professional or someone with little experience but immense interest, drive, and potential, they are eager to invest in your growth. Recently relocated to Northbrook, they're seeking individuals from the Northshore or nearby suburbs for a convenient commute. Join Trapp and Geller in this exciting journey where dedication, teamwork, and a commitment to excellence are not just encouraged but integral to their success.

Responsibilities:
  • Perform receptionist duties, including answering phones and managing front desk responsibilities.
  • Handle scheduling and file management tasks efficiently.
  • Order and track medical records.
  • Proficiency in Spanish is ideal for effective communication, but not mandatory.
  • Demonstrate the ability to gather information and present it concisely and coherently; experience in organizing and presenting information, particularly in requesting and chronologizing medical records and documents.
  • Previous experience in a similar role is beneficial but not mandatory.
  • Follow cases from initiation to conclusion, learning each step initially and subsequently independently managing the process.
  • Draft pleadings, request medical records, and engage in professional correspondence with clients and other counsel.
  • Strong email, communication, and professional writing skills are essential.
  • The ability to adapt and learn from provided examples, demonstrating intelligence and initiative in executing tasks.
Background and Qualifications Needed:
  • Bachelor's degree required.
  • Three to four years of Legal Secretary experience, required
  • Must know how to file documents
  • Strong communication and organizational skills.
  • Proficient in technology and adaptable to different software/tools.
  • Ability to thrive in a fast-paced environment.
  • Demonstrates a learner/growth-oriented mindset.
  • Detail-oriented and highly organized.
  • While prior experience in a legal practice is ideal, it is not mandatory.
  • Willingness to work in a small practice environment.
  • Quick learner who can adapt to new tasks and responsibilities.

How to Apply:
Please submit your resume and a cover letter through the NextGroup website. The NextGroup search team will contact you regarding the next steps.

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