Event Assistant

3 weeks ago


Charlotte, United States Fresh Form Draft Full time
Event Assistant

Application Deadline: 20 September 2024

Department: Every Word Code

Employment Type: Full Time

Location: Charlotte, NC

Compensation: $18.70 - $26.00 / hour

Description

Location: Charlotte, NC
Job Type: Full-Time
Department: Events and Operations

Job Summary:

We are seeking a highly motivated and organized Entry-Level Event Assistant to join our dynamic events team. This role is perfect for someone passionate about event planning, looking to gain hands-on experience in the industry. As an Event Assistant, you will support the planning, coordination, and execution of various events, ensuring they run smoothly and exceed client expectations.

Key Responsibilities
  • Event Coordination: Assist in the planning and coordination of events, including corporate events, conferences, weddings, and social gatherings.
  • On-Site Support: Provide on-site support during events, including setup, registration, guest assistance, and troubleshooting.
  • Vendor Relations: Communicate with vendors and suppliers to confirm bookings, negotiate terms, and ensure timely delivery of goods and services.
  • Administrative Tasks: Handle various administrative duties such as scheduling meetings, maintaining event calendars, preparing event materials, and managing correspondence.
  • Budget Tracking: Assist in monitoring event budgets, tracking expenses, and processing invoices.
  • Marketing Support: Collaborate with the marketing team to promote events, including managing social media, email campaigns, and updating event websites.
  • Client Communication: Provide excellent customer service by responding to client inquiries and ensuring their needs are met throughout the event planning process.
  • Post-Event Follow-Up: Participate in post-event debriefs, gathering feedback and helping to prepare reports on event outcomes.
Skills, Knowledge and Expertise
  • High school diploma or equivalent required; Bachelor's degree in Event Management, Hospitality, Marketing, or a related field preferred.
  • Strong organizational and multitasking abilities.
  • Excellent communication and interpersonal skills.
  • Ability to work under pressure and meet tight deadlines.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Benefits
  • Comprehensive health, dental, and vision insurance.
  • Paid time off and holidays.
  • Retirement plan with company match.
  • Professional development opportunities.
  • Fun and creative work environment.

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