Executive Assistant.

2 weeks ago

Camden, United States Pyramid Consulting Full time

Immediate need for a talented Executive Assistant. This is a 06+months contract opportunity with long-term potential and is located in Camden, NJ(Hybrid). Please review the job description below and contact me ASAP if you are interested.

Job ID: 24-38047

Pay Range: $40 - $45/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities:

  • Manage and maintain executives schedules.
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Prepare responses to correspondence containing routine inquiries.
  • Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
  • Prepare agendas and make arrangements for committee, board, and other meetings. Make travel arrangements for executives.
  • Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors. Compile, transcribe, and distribute minutes of meetings.
  • Attend meetings in order to record minutes.
  • Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.
  • Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors.
  • Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.
  • Set up and oversee administrative policies and procedures for offices and/or organizations.
  • Supervise and train other clerical staff.
  • Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.
  • Interpret administrative and operating policies and procedures for employees.
  • Technological Aptitude: Embracing technology is crucial for an Executive Assistant.
  • You should be comfortable working with digital tools, software, and systems relevant to your role.
  • This includes proficiency in Microsoft Office software (PowerPoint, Excel, Outlook, Word) and potentially other platforms such as SharePoint, SAP, Ariba, and Concur.

Key Requirements and Technology Experience:

  • Ideally someone that has 3-5 years of prior experience supporting 3 VPs and an AVP - 4 people total.
  • Ideal person will be a strong multi-tasker, quick learner, a PEOPLE person - work with the VPs and their teams
  • Must be proficient in MS OUTLOOK and work w calendar management.
  • 70-75% of the role is calendar management; booking travel, expenses are in CONCUR, room setup for meetings, onboarding new hires and making sure they have their equipment and access ready to go before their starts.

Our client is a leading Food and Beverages Industry, and we are currently interviewing to fill this and other similar contract positions. If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

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