Legal-Administrative Assistant
1 month ago
The Administrative/Legal Assistant works within a team to support a high level business and transactional attorney to steward his day-to-day activities. Essential functions include, but are not limited to:
- Administrative execution of all aspects of attorney calendar, including scheduling, prioritization of meetings and engagements, time management and meeting follow-ups.
- Identify and eliminate bottlenecks in the attorney’s daily activities, allowing other team members to function at optimal efficiency.
- Draft, transcribe, proofread and execute accurate business correspondence, email communication and documents.
- File management, time entry, billing and transcription of dictation.
- Manage relationships and communications with partners, clients and firm administration, including accounting and marketing.
Scope
This job description describes the general nature of the job and does not represent that all duties will be performed by all individuals who hold the job. This job description does not limit the tasks that an employee may reasonably be requested to perform and in no way alters the company's at-will policy.
This organization is an equal opportunity employer and is committed to the maintenance of an employment environment which is welcoming of persons from diverse backgrounds and free from unlawful discrimination and harassment, and in which all of the legal rights of our employees are recognized and protected. Unlawful discrimination based upon race, color, religion, sex, sexual orientation, national or ethnic origin, ancestry, citizenship, age, marital status, genetic information, medical condition, physical or mental disability, pregnancy, veteran status, all other characteristics proscribed by law, and discrimination on the basis of gender identity and/or expression is strictly prohibited.
Requirements:Requirements include, but are not limited to:
- Approximately 5 years of prior administrative assistant experience, preferably in a transactional finance/legal setting.
- Strong computer skills. Experience with Outlook Calendar strongly preferred.
- Proficient dictation transcription through use of headphones and a foot pedal.
- Excellent written and verbal communications skills.
- Ability to prioritize and build structure in unstructured situations.
- Ownership mentality, high degree of proactivity.
- Experience partnering with senior leaders.
- High level of professionalism and reliability.
- Discretion with regard to confidential matters.
- Positive attitude and strong work ethic.
- Ability to work in a team environment.
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