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Executive Assistant I

2 months ago

Camden, United States System One Full time

Job Title : Executive Assistant Location : Camden, NJ Shift: 1st Shift; Monday - Friday Type: Contract Responsibilities Manage and maintain executives' schedules. Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution. Open, sort, and distribute incoming correspondence, including faxes and email. File and retrieve corporate documents, records, and reports. Greet visitors and determine whether they should be given access to specific individuals. Prepare responses to correspondence containing routine inquiries. Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work. Prepare agendas and make arrangements for committee, board, and other meetings. Make travel arrangements for executives. Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees, and boards of directors. Compile, transcribe, and distribute minutes of meetings. Attend meetings in order to record minutes. Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives. Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors. Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, and/or presentation software. Set up and oversee administrative policies and procedures for offices and/or organizations. Supervise and train other clerical staff. Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures. Interpret administrative and operating policies and procedures for employees. Requirements: HS Diploma; AS/BS Degree preferred 1 - 3 years minimum of experience Ability to effectively interact with individuals at various levels of the organization, including leadership and individual contributors. Organizational and Multitasking Abilities. Excellent Written and Verbal Communication Skills. Proactive and Creative Thinking. Ability to research and define problems, collect data, establish facts, and draw valid conclusions. Proficiency in Microsoft Office software (PowerPoint, Excel, Outlook, Word) and potentially other platforms such as SharePoint, SAP, Ariba, and Concur. Prior Customer Service Experience. Benefits System One offers eligible employees health and welfare benefits coverage options, including medical, dental, vision, spending accounts, life insurance, voluntary plans, and participation in a 401(k) plan. #J-18808-Ljbffr