Contracts Clerk

1 month ago

Orange, United States US Auto Trust LLC Full time
Location: Orange County, CA

At US Auto Trust, we're more than just a dealership; we're a dynamic and progressive company that values our team members as our greatest asset. We pride ourselves on fostering a vibrant workplace culture, offering not only traditional benefits like health, dental, and a 401k plan but also unique perks such as monthly appreciation food trucks, team bonding experiences, and tickets to exciting sporting events.

We are seeking a highly detail-oriented and organized Automotive Contracts/Billing Specialist to join our team. This position plays a crucial role in reviewing contracts and ensuring compliance with company standards and federal and state regulations. The ideal candidate will have strong communication skills, a thorough understanding of sales contracts and tax laws, and proficiency in accounting entries related to vehicle sales. If you love to work in an uplifting environment with amazing team culture, love accounting and love forward thinking technology, where you can work smarter not harder, we want to hear from you

Compensation: $28-$33/hr

What We Offer:
  • Competitive Compensation
  • Comprehensive Benefits Package (Health, Dental, Vision, Life, LTD, EAP) Flexible Spending Account
  • 401k
  • Paid Time Off (Vacation, Sick, Holiday)
  • Employee Perks (team appreciation lunches, sports games, etc.)
What We're Looking For:
  • A self-starter with a strong ethical compass.
  • Highly organized and detail-oriented, with the ability to prioritize tasks.
  • Tech-savvy, comfortable with web-based programs, and proficient in Excel.
  • Attention to detail and a high degree of accuracy in financial management.
  • Proficiency in 10-key skills.
  • Thorough understanding of laws related to new and pre-owned sales contracts and sales tax.
  • Ability to work well in a fast-paced environment and manage multiple tasks efficiently.
  • A team player who is coachable and strives to grow.
  • Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition.
Key Responsibilities:
  • Manage and maintain accurate schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts.
  • Ensure compliance with all relevant laws and regulations concerning sales contracts and sales tax.
  • Post new and pre-owned contracts.
  • Process and review new and pre-owned contracts to ensure they comply with company standards and legal requirements.
  • Perform compliance checks on all deals and conduct a final scan into CDK.
  • Handle payoff checks and equity checks efficiently
  • Process monthly dealer finance reserves and diligently follow up on aged items.
  • Reconcile factory incentives and follow up on any aged items.
  • Pay monthly aftermarket invoices, reconcile schedules, process cancellations, and follow up on aged items.
  • Reconcile schedules and ensure compliance with revenue recognition practices. Follow up on aged items as needed.
  • Prepare the monthly CAVS report to ensure gross matches accounting records.
  • Manage daily flooring payments and request flooring as needed. Ensure audit items are addressed within 24 hours.
Qualifications
  • Minimum of 2 years' experience in Dealership Contracts Desk
  • Experience in CDK
  • Microsoft Excel Knowledge
  • Current California Driver's License

Why Join Us?

At US Auto Trust, we believe in investing in our team's growth and success. We offer a supportive environment where you can thrive professionally and personally. Whether it's enjoying our monthly appreciation lunches, engaging in team bonding activities, or cheering on your favorite sports team with complimentary tickets, we make sure our team members feel valued and appreciated.

Ready to Make a Difference?

If you are an experienced Contracts/Billing Clerk looking for a rewarding opportunity in the automotive industry, we encourage you to apply. Join us and be part of a team that values excellence and innovation.

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).

Salary Description

$28-$33/hr

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