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Administrative Assistant

2 months ago

Brookfield, United States Old Republic Risk Management Inc Full time
Description Position at Old Republic Risk Management Job Title: Administrative Assistant Location: Brookfield, WI Reports To: Facilities & Administrative Services Manager Company Summary: Old Republic Risk Management (ORRM) is currently seeking an Administrative Assistant to join its Office & Administrative Support Team at its company headquarters in Brookfield, WI. ORRM provides primary casualty insurance products to corporate and group insureds with complex risks. As a pioneer in the alternative risk market since 1985, ORRM delivers innovative solutions and services that offer unparalleled flexibility in insurance program design and structure. Company Culture: Our culture fosters open lines of communication, encourages good working relationships, embraces diverse backgrounds, and cultivates a positive work environment where everyone can grow and succeed. We believe in supporting each team member's development and well-being, promoting collaboration and inclusivity, and creating a workplace where creativity and initiative are valued. Team Culture:
  • Team-Based Environment: We thrive in a collaborative and team-oriented setting where each member's contributions are valued and integrated.
  • Collaboration: We emphasize teamwork and cooperation, encouraging everyone to share ideas and work together to achieve common goals.
  • Positive/Supportive: Our team is known for being positive and supportive, offering encouragement and assistance to one another.
  • Outgoing and Generous: We foster an outgoing and generous atmosphere, where team members are approachable and willing to help.
Job Summary: The Administrative Assistant is responsible for managing front-line communication and providing vital administrative support. This Administrative Assistant role involves handling phone calls, greeting visitors, and performing a variety of clerical and office management tasks to ensure smooth daily operations. This position is fully onsite at our Brookfield, WI headquarters. Key Responsibilities:
  1. Receptionist Duties:
    • Answer and transfer incoming phone calls, take messages, and greet visitors.
    • Direct visitors to appropriate locations within the office.
    • Manage the facsimile inbox and handle scanning and emailing of letters of credit.
  2. Conference Room Management:
    • Maintain and schedule reservations for small and large executive conference rooms.
    • Ensure conference rooms are equipped with necessary supplies and equipment.
  3. Office and Equipment Maintenance:
    • Manage equipment and supplies for the lobby, front desk, and conference rooms.
    • Coordinate with vendors and service providers as needed for maintenance and supply replenishment.
  4. Clerical and Administrative Support:
    • Perform various clerical duties as assigned by the Facilities & Administrative Services Manager.
    • Assist with the creation of new hire badges, including taking new hire photos.
    • Perform data entry, word processing, and manage CDM notifications.
  5. Additional Responsibilities:
    • Support other administrative tasks and special projects as required.
    • Adapt to changing priorities and take on other duties as assigned.
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
  • Education: High school diploma or equivalent; additional relevant certification or coursework is a plus.
  • Experience: Previous experience in a receptionist or administrative support role preferred.
  • Skills:
    • Excellent verbal and written communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
    • Strong organizational and multitasking abilities.
    • Attention to detail and ability to maintain confidentiality.
    • Professional and approachable demeanor.
Work Environment:
  • This position is fully onsite at our Brookfield, WI headquarters.
  • Standard working hours are Monday through Friday, 8:00 AM to 4:30 PM.
  • Flexibility in hours may be required based on business needs.
  • Dress Code: Business casual.
Company Benefits: Financial:
  • Competitive salary
  • 401(k) Savings & Profit-Sharing Plan, including company match contribution
  • Roth investment options
  • 529 Education Savings Plan
  • Employee Referral Bonus Program
Health:
  • Health Insurance
  • Dental Insurance
  • Flexible Spending & Health Savings Account options
  • Life Insurance
  • Vision Insurance
  • Supplemental Life Insurance
  • Long-Term Disability Insurance
  • Paid Leave of Absence Benefits
  • Accident & Critical Illness Insurance
  • Pet Insurance
Work-Life Balance:
  • 38.75 hour standard work week
  • On-site fitness center (Brookfield Home Office location)
  • Generous paid time off (PTO)
  • Paid holidays
  • Company-sponsored subscription to Calm app
  • Volunteer opportunities
  • Company-sponsored events and outings
Additional Information:
  • Physical and Environmental Demands: This position requires one to sit for extended periods of time and stand and/or walk occasionally. The position requires one to occasionally push, pull, carry, and/or lift up to 40 pounds. No personal protective equipment is required. Ergonomic equipment is available to employees.
How to Apply: Interested? Click 'apply' and follow some very simple steps to get your resume in front of the Talent Acquisition team. Old Republic Risk Management is an Equal Opportunity Employer and is committed to maintaining a diverse workplace.