Complex Accounting Manager

2 months ago

Detroit, United States Azul Hospitality Full time
Job Details

Job Location
Element Detroit - Detroit, MI

Position Type
Full Time

Job Shift
Any

Job Category
Accounting

Description

POSITION PURPOSE

Assist and support the Director of Finance with the maintenance and control of the Detroit Azul Campus' financial operations and timely and accurate reporting. Depending on established ownership procedure and/or direction this may include, but is not limited to, accounts receivable, accounts payable, reconciliations, hotel daily deposits, cash handling, daily revenue reporting, group and catering advance and final payment processing and tracking, assist Sales and Operations to ensure accurate and timely accounting support.

ESSENTIAL RESPONSIBILITIES
  • Assist in the achievement of financial goals by implementing, monitoring and ensuring compliance to cost and expense control systems and procedures.
  • Adhere closely to policies and procedures, practicing the highest standards of performance. Set the highest possible example in conduct, temperament, punctuality, and standards of work.
  • Verify the accuracy and timeliness of all finance functions: daily and month-end reporting, payroll processing, income audit, accounts payable, accounts receivable, and cash and credit card management.
  • Supervise the daily income audit process and preparation of the Daily Revenue Report to ensure accuracy and completeness of revenue transactions prior to sending to relevant partners.
  • Maintain files of hard copy, back up documentation for outstanding receivables, and paid bills.
  • Work with the Sales department to ensure that all Accounts Receivable billings are accurate and sent out with supporting backup and in a timely manner.
  • Conduct weekly credit meetings/ ledger reviews and inform General Manager/ Director of Finance of any credit risks or potential write-offs.
  • Preparation of 30/60/90+ day aging report for review.
  • Supervise invoicing and collections for direct bill accounts, group reservation block attrition and credit card guaranteed no shows as well as process payments received.
  • Act as liaison between the operations teams to resolve disputes, provide documentation to confirm accuracy of billing, or issue credit as needed.
  • Handle guest refund requests and assist in handling guest inquiries.
  • Ensure credit card company inquiries and charge backs are responded to timely and completely
  • Oversee preparation of daily deposits. Confirm timely and accurate responses to cash over/short notifications
  • Maintain complete and accurate accounting files to handle vendor inquiries.
  • Ensure that all A/P invoices are prepped, coded, approved and then input into the accounting system. Proper prepping of invoices includes matching of packing slips and purchase orders to proper invoice.
  • Reconcile vendor statements and solve any discrepancies.
  • Maximize cash flow by proactively managing accounts payable and accounts receivable functions.
  • Preparation and filing of license information returns
  • Providing internal and external auditors with requested information and implementing agreed upon recommendations
  • Review and maintain an accurate database of all contractual obligations.
  • Articulate policies and audit compliance by those in cash handling and credit positions.
  • Ensure the collection and payment of applicable local, state, and federal taxes and assessments.
  • Advise department management of needed operational adjustments to ensure taxes and assessments are being calculated and collected appropriately.
  • Oversee the preparation of the monthly tax-exempt worksheet and backup.
  • Ensure operational departments are meeting accounting related deadlines to ensure timely month-end process and generation of period reports.
  • Ensures monthly P&Ls reflect accurate revenues, expenses, and cost of sales calculations. Facilitates monthly P&L reviews to uncover challenges, opportunities, and trends
  • Ensure compliance with standard USALI practices.
  • Attend operations and leadership meetings.
  • Lead and mentor a team of accounting professionals, fostering a collaborative and high performing work environment.
  • Conduct regular performance evaluations and provide constructive feedback.
  • Ensure the team's adherence to accounting standards and best practices.
SUPPORTIVE FUNCTIONS

In addition to performance of the essential functions, this position may be required to perform a combination of the following supportive functions, with the percentage of time performing each function to be solely determined by the manager based upon the particular requirements of the hotel:
  • Ensure training of new staff members to include familiarization of property standard operating procedures and policies.
  • Follow all company and safety and security policies and procedures.
  • Report maintenance problems, safety hazards, accidents, or injuries.
  • Complete safety training and certifications.
  • Ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets.
  • Develop and maintain positive working relationships with others and listen and respond appropriately to the concerns of other employees.
  • Perform other reasonable job duties as requested by direct and indirect supervisors.
PHYSICAL DEMANDS
  • Environmental conditions are inside, a job is considered "inside" if staff spends approximately 90 percent or more of the time inside. Temperature is moderate and controlled by office environmental systems.
  • Must be able to sit at a desk for up to eight (8) hours per day. Walking and standing are required the rest of the working day. Length of time of these tasks may vary from day to day and task to task.
  • Must be able to exert well-paced ability to maneuver between functions occurring simultaneously.
  • Must be able to lift up to 45 lbs. as needed.
  • Requires grasping, writing, standing, sitting, walking, repetitive motions, bending, climbing, listening and hearing ability and visual acuity.
  • Hearing, smelling, tasting, and visual ability to observe and distinguish product quality and detect signs of emergency situations.
  • Talking and hearing occur continuously in the process of communicating with staff, supervisors, subordinates, occasionally clients and ownership.
  • Vision occurs continuously with the most common visual functions being those of near and color vision and depth perception.
  • Must have finger dexterity to be able to operate office equipment such as computers, printers, 10-key adding machine, multi-line touch tone phone, filing cabinets, FAX machines, photocopiers, dolly and other office equipment as needed.
SPECIFIC JOB KNOWLEDGE, SKILLS AND ABILITIES

The individual must possess the following knowledge, skills and abilities and be able to explain and demonstrate that he or she can perform the essential functions of the job, with or without reasonable accommodation, using some other combination of knowledge, skills, and abilities:
  • Must be able to travel on occasion, as needed.
  • Must be able to speak, read, write, and understand the primary language used in the workplace.
  • Requires good communication skills, verbal, written and electronic.
  • Requires intermediate mathematical skills, understanding of complex mathematical formulas/ calculations, and budget/ forecast modeling.
  • Must have excellent leadership capability and customer relations skills.
  • Must be detail oriented with outstanding organizational skills.
  • Must possess intermediate computer skills to include excel skills (VLOOKUP's and Pivot Tables)
  • Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact and diplomacy and collect accurate information to resolve conflicts.
  • Knowledgeable about basic function of Windows OS, MS Office, PMS, and POS
  • Self-driven and able to work independently.
EDUCATION

High school or equivalent education required.

Bachelor's degree preferred.

EXPERIENCE
  • 2+ Years Accounting experience required
  • Property level Hospitality accounting experience required.
LICENSES OR CERTIFICATIONS
  • Ability to provide and maintain a valid driver's license as the position may require the operation of motorized and electric vehicles.


GROOMING

All Staff Members must maintain a neat, clean, and well-groomed appearance per Azul Hospitality standards. Refer to the property specific required grooming and uniform standards policy.

ATTENDANCE

Regular attendance in conformance with the standards, which may be established by Azul Hospitality, from time to time, is essential to the successful performance of this position. Staff with irregular attendance / tardiness will be subject to disciplinary action, up to and including termination of employment. Upon employment, all staff is required to fully comply with Azul Hospitality rules and regulations for the safe and effective operation of the hotel's facilities. Staff members who violate hotel rules and regulations will be subject to disciplinary action, up to and including termination of employment. Due to the cyclical nature of the hospitality industry, staff members may be required to work varying schedules to reflect the business needs of the hotel. In addition, attendance at all scheduled training sessions and meetings is required. This job description is not an exclusive or exhaustive list of all job functions that a staff member in this position may be asked to perform from time to time.

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