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Human Resources/Payroll Coordinator

3 months ago

Baltimore, United States Creative Financial Staffing Full time

Human Resources/Payroll Coordinator - Baltimore, MD

About the Company and Human Resources/Payroll Coordinator Opportunity:

  • Our new client is a non profit in Baltimore, MD in business for over 20 years. This non profit supports the homeless and previous addicts and incarcerated individuals get back on their feet and obtain work
  • Due to growth, they are looking to bring on a mission driven Human Resources/Payroll Coordinator on a contract to hire basis who is skilled in ADP and has an understanding of payroll
  • Organization boasts a laid back and fun work environment and great benefits
  • Schedule: 8:30am-5pm M-F. 100% in office in Baltimore city to start. Candidates must be local and have reliable transportation

Job Duties for the Human Resources/Payroll Coordinator:

  • Prepare and maintain employment records related to events, such as hiring, termination, leaves, transfers, or promotions, using Human Resources management system software.
  • Maintain and update Human Resources documents, such as organizational charts, employee handbooks or directories, or performance evaluation forms.
  • Ensure that necessary employment termination paperwork is completed when needed.
  • Process new hire benefits enrollment and employee qualifying event changes for all benefits.
  • Post job announcements to appropriate job boards and announce to internal staff.
  • Source for qualified job candidates, utilizing networking, media advertisements, job fairs, recruiting firms, or employee referrals.
  • Pre-screen job applicants to obtain qualifications and viability for open positions.
  • Schedule interviews and communication with candidates and managers.
  • Coordinate pre-employment process, to include background checks, drug screenings, and drafting offer letters.
  • Process ADP payroll on a bi-weekly basis in collaboration with Finance department.
  • Audit ADP payroll records to ensure benefit deductions are processed effectively.
  • Generate bi-weekly payroll reports for the Finance department for their use in generating financial statements.
  • Generate and manually create 403b funding reports in accordance with payroll schedule.
  • Responsible for updating employee records in ADP Workforce Now
  • Partner with ADP support to resolve timekeeping and leave management errors.
  • Provide Time & Attendance support to employees and managers.
  • Assist with ADP training with new hires and managers.
  • Process monthly bills, receipts, invoices as needed.
  • Other duties as assigned.

Qualifications for the Human Resources/Payroll Coordinator:

  • 3+ years of experience in HR, payroll, and/or recruitment
  • Experience using ADP Workforce Now for payroll and HR required
  • Ability to maintain strict confidentiality
  • Extremely detail oriented
  • Strong interpersonal skills
  • Experience with Microsoft Office and meeting platforms such as Zoom and Teams required


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