Meeting Coordinator

1 month ago

Washington, United States Highlight Technologies Full time

Overview:

Highlight is seeking an experienced Logistics Coordinator to provide high level meeting support for a federal customer in a disaster management environment.

Responsibilities:
  • Assists with the logistical aspects of meetings, conferences, and special events. Also assists with videoconferences, focus group meetings, field tests, and webcasts.
  • Contribute to the marketing efforts direct mail, radio, press, e-mail, and other channels to effectively communicate messages. Contribute to the preparation of invitations.
  • Contribute to the maintenance of participant or applicant database.
  • Field questions about registration and meeting agenda.
  • Research travel arrangements for meeting planners.
  • Track registration fees and payments. Send and collect reimbursement forms of meeting participants.
  • Check honoraria and keeps list of payments.
  • Contribute to the preparation, reproduction, and distribution of conference materials.
  • Research information about possible room setup, audiovisual equipment, and other on-site meeting needs.
  • Assist meeting planners on-site work including telephone, fax, transportation, and related requests from participants.
  • Assist meeting planners in arrangements for video conferences, Web casts, focus groups, and field tests.
Qualifications:
  • Bachelors Degree & three (3) years of relevant experience
  • Ability to obtain and maintain a public trust
  • Experience providing meeting coordination
  • Experience with travel coordination
  • Intermediate/advanced Excel skills
  • Excellent communication (written and oral) skills

Desired Qualifications

  • Previous experience supporting disaster assistance and/or disaster recovery programs within FEMA or a state and local government agency


About Highlight:

For over ten years, Highlight has provided Development and Modernization, Secure IT, and Mission Solution services to our federal government customers. Our team knows the technology; we understand how our customers and their stakeholders work; and we know how to implement industry best practices to deliver high-quality, end-to-end solutions that minimize risk and maximize results.

Since our inception, Highlight has had an employee-first mindset. Our mission is to provide employees with rewarding and impactful career opportunities. In 2021, Highlights founder, Rebecca Andino, implemented an Employee Stock Ownership Plan to embody and expand our culture of transparency, teamwork and rewarding the work of our employees. By becoming an ESOP, our employee-owners share in the success of the company through their ownership stake. To learn more about ESOPS, check out: www.esopinfo.org.

Were an Equal Opportunity Employer (EOE) that empowers our people to fearlessly drive change - regardless of their race, color, religion, sex, gender identity, sexual orientation, national origin, disability, veteran status, or other characteristics. Our team is dedicated to foster diversity within our teams to promote creativity, innovation, and teamwork to deliver the best solutions for our customers.

To receive compensation and benefits information for this role, contact us or email us at Recruiting@HighlightTech.com Please include the Req ID (this is at the top of the posting under the position title) in the subject line of the email.

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