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Administrative Assistant

2 months ago

Santa Barbara, United States Robert Half Full time
Job DescriptionJob DescriptionWe are offering a short term contract employment opportunity for an Administrative Assistant in Santa Barbara, California. The role is within the education sector and will involve assisting students, scheduling, and handling data. The workplace is dynamic and collaborative, with a focus on providing excellent service to our students.

Responsibilities:

• Assisting students with website navigation to ensure an efficient and user-friendly experience
• Coordinating workshops and scheduling appointments for advisors to ensure smooth operations
• Utilizing Salesforce to input and extract data, maintaining data integrity and accuracy
• Handling inbound and outbound calls, providing exceptional customer service to all callers
• Managing email correspondence effectively, ensuring timely responses and maintaining professionalism
• Using Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) to perform administrative tasks
• Scheduling appointments efficiently, avoiding conflicts and optimizing advisor availability
• Demonstrating proficiency in data entry, ensuring accuracy and efficiency in all tasks.

• Bilingual in Spanish highly preferred

• Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word

• Experience in Data Entry and ability to maintain high levels of accuracy

• Strong Customer Service skills and ability to handle Inbound and Outbound Calls

• Ability to manage Email Correspondence efficiently and professionally

• Experience in scheduling appointments and managing calendars

• Familiarity with Salesforce Platform or similar CRM software

• Ability to handle multiple tasks and prioritize effectively

• Strong verbal and written communication skills

• High attention to detail and organizational skills

• Adaptability and willingness to learn new tools and systems

• Professional demeanor and strong interpersonal skills

• Ability to work independently and as part of a team.