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Proposal Coordinator

4 months ago

Houston, United States Gulf Companies Full time

Position Title: Proposal Coordinator

Location: Houston, TX

Gulf Companies has served the global energy industry since 1953 by supporting the complete project lifecycle and developing valued business partnerships to ensure the success of the project. Our worldwide experience and multi-disciplined capabilities encompass all aspects of the Engineering, Procurement, Construction Management, Field Inspection, GIS Integrity, Staffing Services and more.

Position Description

The Proposal Coordinator is responsible to prepare proposals in response to client invitations to bid for domestic and international projects.

Essential Functions

  • Maintain, update and report from the Proposal Database
  • Log all new RFPs (request for proposal) into the Proposal database
  • Distribute new RFPs to the proposal team
  • CRM application experience, preferably SalesForce
  • Review RFPs to determine necessary proposal content that will fully respond to the RFP and coordinate proposal assemblage.
  • Determine proposal preparation schedule and be available to complete proposal submission as required.
  • Interface with other departments to obtain required proposal information
  • Organize all documents into a final proposal format
  • Arrange all reproduction, special forms, shipping, etc. of the proposal to meet proposal completion schedule.
  • Preserve all electronic files and ensure that the Business Development copy of the submitted proposal is logged and subsequently filed in the BD filing system.
  • Maintain, update and report from the Project Experience Database
  • Update and report from the ACT Contact Database

Qualifications

  • Excellent computer skills and proficient in several software programs including email, database, graphics and presentation software.
  • Excellent written and verbal communication skills
  • Prior proposal/business development, finance and/or accounting experience for domestic and international projects.
  • Strong interpersonal, organizational and leadership skills

Education

Associates degree required. Degree preferred.

Competencies

  • Problem Solving
  • Results oriented
  • Customer Focused
  • Business and people acumen

Work Environment/Physical Demands

  • Working conditions are normal for an office environment.
  • Frequent sitting and operating a computer.
  • Must be able to use body members to work, move or carry objects or office materials.
  • Must be able to exert up to 10 pounds of force occasionally.
  • Demands requirements are at levels of those for sedentary work.

Gulf is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.