Proposal Coordinator

4 days ago

Houston, United States Salas O'Brien Full time

Proposal Coordinator

At Salas O’Brien we tell our clients that we’re engineered for impact. This passion for making a difference applies just as much to our team as it does to our projects. That’s why we’re committed to living our values every day: inspiring, achieving, and connecting as shared owners of our success with a focus on a sustainable future.

Building for the long-term means that all of our team members can expect to work on amazing projects with a people-first approach to problem solving. It also means that each member of our team has truly limitless potential to build a unique, meaningful, and high-impact career—and they’ll receive great total rewards along the way.

About Us:

Founded in 1975, Salas O’Brien is an employee-owned engineering and professional services firm focused on achieving impact for our clients, our team, and the world. We know that tomorrow’s requirements are today’s opportunities, and we are here to design lasting solutions for pressing challenges.

We work across a variety of industries providing integrated engineering and consulting services. Our specialized experience includes design for data centers, healthcare, science and technology, high-rise buildings, clean energy, education, and other building types as well as structural and building sciences, infrastructure asset management, advanced robotics, and more.

Our technical expertise is paired with an exceptional team of business development, human resources, finance and accounting, information technology, and marketing professionals, all of whom play a key role in bringing our commitments to life every day.

Job Summary:

The Proposal Coordinator will support the marketing department by coordinating the development of proposals, presentations, and marketing materials. The Proposal Coordinator will help respond to Request for Qualifications (RFQs), Request for Proposals (RFPs), Statement of Qualifications (SOQs) and manage the proposal development process to ensure on-time delivery of compelling, compliant, and well-written submissions. The position involves proposal generation, writing, proofreading, editing, production and coordination with multiple parties. This role also involves researching, CRM/database updating and supporting other marketing department staff. The Proposal Coordinator should exhibit strong writing skills, organization skills, a good eye for graphic design and an appreciation for the built environment. The coordinator should be able to balance multiple, rapid tasks and deadlines.

In this role, you will:

  • Act as the central point for assigned proposals and coordination.
  • Search for and analyze RFQs, RFPs and SOQs to create outlines and development plans.
  • Coordinate proposal kickoff, as well as prepare detailed proposal plans, schedules, outlines and metrics for all phases of proposal development.
  • Solicit management reviews and approvals during proposal development
  • Monitor proposal content to ensure compliance to RFP requirements, evaluation criteria and technical requirements
  • Liaise with partnering A/E/C firms to ensure that all materials are integrated for joint pursuits.
  • Manage production and the distribution of all proposal documents to appropriate internal and external stakeholders for approval.
  • Maintain marketing libraries of proposal-related information including write ups, marketing literature and resumes.
  • Maintain RFQ/RFP calendar to create transparency through marketing department and leadership.
  • Coordinate production of all marketing department submittals.

You will be a great fit if:

  • You have a Bachelor’s degree preferred in marketing, communications or related design field
  • You have 3-5 years of experience, ideally in A/E/C marketing

Skills/abilities:

  • Proficiency in Adobe InDesign and Microsoft Office Suite
  • CRM and database experience preferred
  • Strong writing skills
  • Excellent organizational skills
  • Ability to balance multiple priorities successfully

Location: Texas

Travel: up to 10% required

Equal Opportunity Employment Statement

Salas O’Brien provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state/provincial, or local laws. Salas O’Brien will accommodate the disability-related needs of applicants as required by law.

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