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Controller

3 months ago

Wellington, United States The Royal Companies Full time

The Royal Companies specializes in leasing, managing, remodeling and acquiring distressed commercial properties and currently manages 485,000 square feet of commercial retail shopping centers throughout South Florida.

We are seeking a Controller to oversee the smooth and efficient running of the Accounting and Finance department including all aspects of A/P, A/R, & H/R while coordinating with all other company departments and entities.

CEO SUPPORT:

  • Assist the CEO in all aspects of operations and administration of the business.
  • Assist in locating and setting up local satellite office.

ACCOUNTING:

  • Review monthly bank deposits & monthly bank reconciliations.
  • Oversee tenant collections.
  • Review/approve weekly payable invoices.
  • Oversee weekly cash balance reports.
  • Review/adjust general ledger activity on a weekly
  • Review Construction job cost detail reports for accuracy and completeness.
  • Oversee addition of fixed assets to fixed asset ledger and general ledger.
  • Prepare CAM billings with year-end reconciliations for tenants.
  • Responsible for Yardi and the integrity of information.

FINANCIAL:

  • Review month-end financials for all companies.
  • Oversee bank reconciliation process and approve finals.
  • Prepare annual budget and run monthly comparison reports with variances.

INSURANCE:

  • Initiate and oversee annual property and casualty insurance renewal process.
  • Breakdown insurance costs by property and prepare monthly billing schedule.
  • Coordinate any additions/deletions to/from current policies.
  • Prepare record keeping for annual workers comp audit.
  • Review insurance certificate renewals for correctness (Tenants & Vendors).
  • Review/approve any additional insurance information/billings as needed.
  • Track and ensure Tenant is in compliance with insurance provision in their Lease. If necessary, help Tenant find affordable coverage to stay in compliance.

HUMAN RESOURCES:

  • Oversee & administer Companys 401k Plan.
  • Oversee review/changes in Employee Policy & Procedure Manual.

ADMINISTRATIVE:

  • Oversee the minute taking process from the staff meetings.
  • Review monthly utility reports.
  • Perform quarterly updates of information in the CEO/CFO handbooks.
  • Prepare corporate annual reports for Division of Corporations.
  • Prepare occupational license reports for companies.

TAXES:

  • Oversee preparation of annual tax returns all companies
  • Prepare income taxes all companies, trusts, partnerships and foundation and have CPA firm review.
  • Analyze and review quarterly financials and prepare worksheet for shareholder estimated tax payments.
  • Work with CPA to determine tax strategies and analyze tax consequences of business activities.
  • Oversee annual forms W-2s, 1099s, K-1s.

LEGAL:

  • Review/revise leases check for provisional correctness and accounting accuracy in lease numbers.
  • Review any purchase contracts/financing documents relating to new projects or development.
  • Oversee past employee collection issues.
  • Provide reports, analytics for litigation support.

NEW DEVELOPMENT/ACQUISITIONS:

  • Analyze data and prepare worksheets for possible new development/projects.
  • Create new entities for future acquisitions.
  • Due diligence review.
  • Structure financing and shareholder equity funding.
  • Oversee office procedures for new property (ie, welcome letter, utility switching, payment processing, etc)

SHAREHOLDERS:

  • Maintain quarterly shareholder distributions.
  • Oversee payment of shareholder life insurance policies.
  • Coordinate shareholder personal tax returns with CPA.
  • Prepare shareholder agreements and amendments as directed by the Board or Corporate Secretary.
  • Prepare/update Schedule B for each company for Shareholder Trust Agreement.
  • Coordinate/oversee any activity relating to shareholder trusts or other entities, especially relating to tax issues and estate planning.

FOUNDATION:

  • Oversee gifting report.
  • Review monthly investment statements.
  • Monthly closing with financial statements.
  • Oversee/approve Foundation tax return.

PERFORM OTHER DUTIES AS NEEDED