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Human Resources Coordinator

1 month ago

Naperville, United States LHH Full time

Job Title: Human Resources Coordinator

Location: Bolingbrook, IL

Job Type: Full-Time

Company Overview:

LHH is partnered with a leading exhibition planner located in Naperville, IL, specializing in providing innovative 3D marketing solutions for the tradeshow industry. Our client is seeking a highly organized and proactive Human Resources Coordinator to join their team at their Bolingbrook facility. This role will be essential in supporting various HR functions and contributing to a positive work environment.

Position Summary:

The Human Resources Coordinator will handle key HR processes, including payroll, recruitment, onboarding, employee relations, compliance, and safety. The ideal candidate will bring excellent organizational skills, an ability to multitask in a fast-paced environment, and a passion for supporting HR initiatives to foster a productive and positive workplace.

Key Responsibilities:

Front Office Duties:

  • Greet visitors and manage incoming calls with professionalism.
  • Maintain a well-organized reception area and conference rooms.
  • Oversee internal mail distribution and inventory management in the copy room.
  • Ensure the office equipment and forms are fully stocked and operational.

Human Resources Administration:

  • Manage weekly payroll for both exempt and non-exempt employees, including union members.
  • Oversee union deductions and remit payments as required.
  • Assist in the administration of employee benefit programs, such as health insurance and retirement plans.
  • Support open enrollment and answer employee benefit questions.
  • Ensure the accuracy of payroll records and reconcile payroll to benefit invoices monthly.

Recruiting and Onboarding:

  • Post job openings and engage in candidate sourcing using various online platforms.
  • Coordinate interviews and conduct initial phone screenings.
  • Manage the onboarding process, including employee orientation and training schedules.
  • Prepare and process new employee paperwork, ensuring all documentation is accurate and complete.

Employee Relations and Compliance:

  • Serve as the point of contact for employee inquiries and provide HR-related support.
  • Assist in resolving employee concerns and escalate issues to senior HR leadership as needed.
  • Help plan employee engagement activities and promote a positive workplace culture.
  • Ensure the integrity and confidentiality of HR records and compliance with relevant laws.

Safety and HR Projects:

  • Promote a culture of safety and assist in developing workplace safety programs.
  • Investigate workplace accidents and incidents, supporting corrective action efforts.
  • Assist in HR projects aimed at improving HR processes and the employee experience.
  • Contribute to the development of various HR reports and presentations.

Qualifications:

  • Bachelors degree in Human Resources or a related field (or equivalent experience).
  • 1-3 years of experience in an HR role is preferred.
  • Proficient in MS Office Suite and HRIS systems (Paylocity experience is a plus).
  • Knowledge of HR principles, employment laws, and payroll processing.
  • Strong organizational and communication skills with a proactive approach.
  • Ability to maintain confidentiality and handle sensitive information with discretion.

How to Apply:

If you are ready to contribute to a dynamic HR team and support a growing organization, please submit your resume for consideration.

Equal Opportunity Employment:

LHH is an equal opportunity employer committed to creating an inclusive environment for all employees. We do not discriminate based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, or any other characteristic protected by applicable law.