Benefits Specialist

1 week ago

Naperville, United States Naperville Community Unit School District 203 Full time
Position Type:
Support Staff

Date Posted:
11/18/2024

Location:
4 - Administrative Center - Human Resources

Date Available:
01/20/2025

Closing Date:
12/08/2024
Job Title: Benefits Specialist

Department: Human Resources Location(s): PSAC

Position Reports to (name and title) Director of Human Resources

Exemption Status Exempt

Position Summary
To expedite the processing of current and retired employee insurance and benefits and to maintain employee health insurance, life insurance, and flex benefit records.

% of Time Essential Duties

40% Record Management:

  • Maintain files, correspondence, and other documents related to current and retired insurance benefits.
  • Maintain accurate employee insurance records for each certified/non-certified, administrator, exempt and full time employees. This would include active employees, retirees, and employees on a leave of absence, workers' compensation and disability. Records consist of personal information, participation eligibility, and scheduled payments.
  • Maintain a record of premiums that are due from retirees, employees on workers' compensation and leaves of absence.
  • Process and maintain records for all long term disability claims.
  • Process and maintain records for all Flex (125) accounts.
  • Process and maintain records for all Life Insurance Claims.
  • Process and Maintain records for all 403(b)/457 annuity plan
15% Reports:
  • Send out statements twice a year to retirees indicating their current available balances.
  • Type letters/memo/reports as needed pertaining to benefits and insurances.


15% Invoicing/Billing:
  • Process Medicare Reimbursements on a quarterly basis.
  • Implement/prepare TRIP deductions and monthly payments to TRS for TRS retirees.
  • Monthly Billing for Life Insurance, AD&D, and Disability.
30% Staff Relations:
  • Coordinate the Insurance Committee - set up meetings, notifies members, and distributes appropriate information. Send out Insurance Highlights to all staff as needed.
  • Act as liaison between employee, retirees and insurance company.
  • Coordinate information with Human Resources office.
  • Assist Employees with Benefit questions throughout the year and primarily during open enrollment, during preparation to retire and the start of the school year.


% of Time

Non-Essential Duties
  • Member of Wellness Committee.
  • Selection of vendors.


Education and Experience
  • High School diploma required. Associate's Degree or higher preferred.
  • Experience managing employees benefits required.
  • CEBS Certification preferred
  • Experience with district current financial software desired.
  • Proficient in Microsoft Suite including Word, Excel and Outlook.
  • Able to handle highly confidential information.
  • Must be detail oriented. Able to adhere to tight deadlines
Supervisory Responsibilities - None.

Decision-Making Responsibility
  • Ability to override prescriptions based on guidelines set by the District. Administers the guidelines.
  • Discretionary decision making regarding insurance payments based on individual circumstances.

Starting Salary - $61,800 annually or higher commensurate with equivalent work experience

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