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Executive Assistant

1 month ago

Chicago, United States Remote VA PH Full time

Job Title: Executive Assistant We are urgently hiring a highly organized and proactive individual to join our team as an Executive Assistant. The ideal candidate will provide comprehensive administrative support to our executive team, ensuring smooth daily operations and effective communication within the organization. The Executive Assistant will handle a variety of tasks ranging from managing schedules and coordinating meetings to handling correspondence and assisting with special projects. Work Schedule: 9 am to 5 pm EST Responsibilities: Answering client calls, client relations, and task management. Admin tasks include financial tracking, invoicing, keeping sheets up to date, insurance quotes, etc. Manage executive calendars, including scheduling appointments, meetings, and travel arrangements. Prepare and edit documents, presentations, and reports for executive meetings and presentations. Act as a liaison between executives, employees, clients, and external stakeholders, maintaining professional communication and relationships. Handle confidential information with discretion and ensure data security protocols are followed. Anticipate the needs of executives and proactively address issues to streamline workflows. Assist with personal tasks and errands for executives as required. Collaborate with other administrative staff to ensure office operations run smoothly. Requirements: Proven experience as an executive assistant or similar role, preferably supporting a US-Based client. Knowledgeable in financial and payment tracking. Task management experience - including using task management software. Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. Strong written and verbal communication skills, with attention to detail. Proficiency in Quickbooks Online and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to work independently and collaboratively in a fast-paced environment. Flexibility to adapt to changing priorities and multitask effectively. Tech-savvy (to learn new software quickly). #J-18808-Ljbffr