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Finance and Budget Director
2 months ago
The Finance and Budget Directors manages financial activities of the City-County; does related work as required.
Distinguishing Features of the Class:
This is highly responsible management and professional work involving planning, organizing and directing the budgets, revenues and financial expenditures of the City-County. The work is performed under the general supervision of the City-County Chief Executive but extensive leeway is granted for the exercise of independent initiative and judgement. An employee in this class is accountable for overall operations of budgeting, accounting, investments, debt management and information system services. The nature of the work performed requires that an employee in this class establish and maintain close cooperative working relationships with the Chief Executive, department heads, and Council of Commissioners. Supervision is exercised over the work of employees in the classes of Assistant Budget Administrator, Accounting Clerk, Delinquent Property Specialist, SID Specialist, Information Systems Manager, and Secretary II.
Duties/Responsibilities:
Examples of Essential Work (Illustrative Only)
Plans, organizes, coordinates, directs, and/or performs all necessary activities in the operation of the Budget Department;
Administers and manages the City-County's fiscal activities and systems, including budget planning, financial analysis, investments management, governmental accounting and reporting, payroll, appropriation accounting, data processing services, debt management, contracting, and related services;
Formulates and interprets policies and regulations for implementation by staff, establishes major financial objectives and internal control policies;
Analyzes and forecasts cash flow and market trends for investments and debt management purposes. Advises Chief Executive on the most advantageous strategies for financing projects and capital expenditures;
Studies market conditions and trends, pertinent legislation, economic conditions, and other related developments to establish objectives, and implement and control the administration of the City-County's fiscal activities and systems;
Directs City-County budget research, formulation, and execution, estimating expenditures expected;
Analyzes records of trends, operations, and costs, to forecast revenues, administrative commitments, and obligations;
Develops, installs, and maintains systems to monitor budgets, spending practices, purchasing controls, and revenues collected;
Monitors and reports spending practices, purchases, costs, and budget compliances of all departments;
Informs citizen groups of progress and programs of the City-County through presentations and printed materials, encouraging public and intergovernmental input and coordination of services;
Participates in the recruitment of new and expanding businesses and industries to the community and the preparation of economic development packages;
Directs budget preparation and analysis for the Budget Department, managing staff participation;
Manages department activities to conform to approved budgets;
Monitors performance of Budget Department operations in conformance with approved plans and objectives, accounts for variances, implements corrective actions within the scope of authority, and recommends needed actions;
Ensures compliance with department policies and procedures;
Hires, assigns work, motivates, advises, counsels, and evaluates the performance of department employees, recommending promotion, discipline, and termination as required;
Initiates goal-setting process with assigned employees;
Evaluate the potential of applicable new equipment or facility modifications and recommend appropriate actions;
Works with department heads on current and future goals and objectives of the City-County's information management systems;
Develops and maintains positive relationships with supervisors, department heads, Council of Commissioners, and community organizations;
Prepares periodic reports and related correspondence, collecting and summarizing information, and establishing and maintaining follow-up systems as required;
Attends meetings, conferences, and workshops as requested and authorized;
Performs related work as required.
Performs all duties and work assignments in a safe, healthy, and environmentally sound manner. Specifically, complies with the Health & Safety Program; maintains work area in a safe and orderly manner; identifies and reports unsafe conditions; reports all accidents; wears required personal protective equipment; and attends safety-related meetings, training sessions, fit testing, etc.
Performs all duties and work assignments in compliance with project quality requirements.
Acts responsibly and ethically, and in conformance with generally accepted business, occupational, and professional standards.
Performs other duties as assigned.
Qualifications:
Required Knowledge, Skills, and Abilities
Comprehensive knowledge of general laws and administrative policies governing municipal financial practices and procedures;
Comprehensive knowledge of the principles and practices of accounting and budgeting in government;
Thorough knowledge of City-County department practices, procedures, and financial history;
Thorough knowledge of the principles and practices of a municipal purchasing system;
Thorough knowledge of the practices, methods, and laws relating to municipal bond financing;
Thorough knowledge of business arithmetic and statistical preparation and presentation methods and procedures;
Thorough knowledge of office terminology, procedures, and equipment;
Thorough knowledge of employee capabilities and skills;
Skill in the management, coordination, and evaluation of the work of others;
Skill in persuasion and negotiations;
Skill in organization development, team building, and group processes;
Ability to evaluate complex financial systems and efficiently formulate and install accounting methods, procedures, forms, and records;
Ability to prepare informative financial reports;
Ability to conduct long-range fiscal planning and budgeting;
Ability to make decisions in accordance with established policies and procedures;
Ability to independently solve problems within assigned areas of responsibility;
Ability to provide oral and written instructions in a clear and concise manner for assigned staff members;
Ability to lead, motivate, train, organize, prioritize, supervise, and evaluate the work of others;
Ability to exercise discipline and chart ways and means by which the work of assigned staff members can be improved;
Ability to handle confidential employee and administrative information with tact and discretion;
Ability to establish and maintain effective working relationships with other City-County employees, department heads, other supervisory personnel, members of City-County commissions, banks, and the general public;
Ability to communicate well with supervisor, other members of the Budget Department, volunteers, media representatives, local government officials, and the general public both orally and in writing, using both technical and non-technical language;
Ability to make effective public presentations;
Ability to prepare accurate and reliable reports containing findings, and recommendations;
Ability to operate a personal computer using standard word processing, spreadsheet and database applications;
Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions;
Ability to perform a wide variety of managerial and analytical tasks with accuracy and speed under the pressure of time-sensitive deadlines;
Ability to quickly learn and put to use new skills and knowledge brought about by rapidly changing information and/or technology;
Ingenuity and inventiveness in the performance of assigned tasks;
Tact, patience, and courtesy
Acceptable Experience and Training:
Graduation from a college or university of recognized standing with a Master’s Degree in Accounting, Finance, or Business Administration; and
Extensive experience in public financial administration; or
Any equivalent combination of experience or training which provides the necessary knowledge, skills and abilities to perform the work.
Required Special Qualifications:
Must possess a valid driver’s license issued by the State of Montana or the ability to obtain one within a reasonable period of time upon accepting employment.
Must be a resident of Butte-Silver Bow during employment according to Butte-Silver Bow Ordinance. See below.
“2.08.010 Residence during employment.
From and after October 1, 1979, all employees of the local government of Butte-Silver Bow shall be bona fide residents within the boundaries of Butte-Silver Bow during the period of their employment by the government of Butte-Silver Bow.
(Ord. 85 § 1, 1979)”
Essential Physical Abilities:
Sufficient clarity of speech and hearing, with or without reasonable accommodation, which permits the employee to communicate well with the Chief Executive, members of the Council of Commissioners, employees, community groups, and the general public;
Sufficient vision, with or without reasonable accommodation, which permits the employee to produce and review a wide variety of written reports and other materials in both hardcopy and electronic form;
Sufficient manual dexterity, with or without reasonable accommodation, which permits the employee to produce and review a wide variety of written reports and other materials in both hardcopy and electronic form;
Sufficient personal mobility, with or without reasonable accommodation, which permits the employee to monitor and supervise department operations, to visit and inspect facilities, and to attend meetings at various locations.
The City-County is an Equal Employment Opportunity Employer. It does not discriminate on the basis of race, color, religion, sex, age, national origin, physical disability, or veteran status.
This job description is a summary of the typical functions of the job, not an exhaustive or comprehensive list of all possible job responsibilities. Tasks and duties of the employee may differ from those outlined above.
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