Records Manager
3 months ago
Greenberg Traurig, a global law firm, currently has an excellent full-time employment opportunity for a Records Manager in the Records Management Department of our Chicago office. We offer competitive compensation and an excellent benefits package.
Position Summary:
The Records Manager is responsible for all aspects of records management and processes, including electronic and physical file maintenance in one or more offices. This position requires the individual to be a subject matter expert in Records Operations and to actively assist with and oversee the records team's daily work activities.
The Records Manager is required to work on-site full time (five days per week). Some travel may be required.
Duties & Responsibilities:
- Demonstrates solid knowledge of RIM policies and procedures, data privacy issues (HIPAA), and electronic data management
- Manages all aspects of onsite and offsite file management including:
- Label review, validation, printing, and provision
- Location tracking
- Onsite and offsite collection audits
- Processing collections for transfers for departing attorneys and clients
- Ensures compliance with Legal Holds and Ethical Walls, including:
- Ensures access controls for files under Ethical Wall
- Ensures integrity of files under Legal Hold while in circulation
- Records Team Management including:
- Creates and tracks work assignments, providing direction as necessary
- Conducts performance management, coaching, and staff development and training
- Manages and champions local office electronic transformation
- Provides secretarial and staff training
- Conducts welcome and orientation meetings with new lawyers
- Creates process and rigor around meetings and project planning to ensure the most effective results out of team meetings
- Presents on projects and initiatives in group meetings
- Appears on camera for meetings with co-workers or external parties via video chat
- High attention to detail, outstanding organizational skills, and the ability to manage time effectively
- Analytical with strong problem-solving skills, takes initiative and uses good judgment, excellent follow-up skills
- Ability to work under pressure to meet strict deadlines, adapt to a fast-paced, high pressure environment to achieve business goals and objectives
- Excellent interpersonal and communication skills (oral and written), and professional demeanor and presentation, including active listening and ability to convey information clearly
- Highly motivated, self-starter who can work well under minimal supervision, as well as take a proactive approach in being team-oriented
- Recognize confidential, sensitive, and proprietary information and maintain confidentiality
- Ability to establish and maintain effective working relationships with all levels of the organization and collaborate well in a team
- Bachelor's Degree or equivalent experience is preferred
- 3+ years of Records Management or related experience
- 1 to 3 years supervisory experience required, preferably in a law firm or other professional services firm
- Strong technical skills required, experience with records management databases such as iManage Records or FileTrail preferred
Greenberg Traurig is committed to diversity and inclusion in the workplace. Individuals seeking employment at Greenberg Traurig are considered without regards to race, color, religion, sex, sexual orientation, gender identification, national origin, age, marital status, ancestry, disability, veteran status, or genetic information, among other protected bases.
Exemplifying our commitment to promoting inclusion and equity across our platform, the firm participates in the Mansfield Rule Certification Program (Mansfield). Mansfield, which is facilitated by The Diversity Lab, focuses on equal opportunity, fairness, and inclusivity. The Mansfield requirements are anchored in the consideration of expanded talent pools considered for select positions and open roles within the law firm and the implementation of and access to transparent processes. Utilizing the Mansfield framework, the firm's progress and outcomes are measured and documented through Mansfield Certification Plus Metrics. In 2023, GT achieved Mansfield 6.0 Certification Plus. We are excited about our ongoing participation in Mansfield given the program's alignment with the firm's commitment to opportunities for advancement that are inclusive for everyone. Providing your data during the application process helps us with achieving our goals and with meeting reporting/record-keeping obligations under federal and state law and other legal requirements. Providing your data is entirely voluntary and will not be considered in the hiring process or thereafter. Any information that you do provide will be treated confidentially.
-
Records Manager
3 weeks ago
Chicago, United States Insight Global Full timeMUST HAVES: Bachelor's Degree3+ years of experience in Records Management or related field 1+ years of managerial experience; preferably in a law firm or other professional services firmRecord Management Database experience Plusses:Experience with iManage Records or FileTrail (record management databases) Day to day:The Records Manager is responsible for...
-
Records Management Specialist
1 month ago
Chicago, Illinois, United States Insight Global Full timeJob DescriptionInsight Global is seeking a highly skilled Records Manager to join our team. As a Records Manager, you will be responsible for all aspects of records management and processes, including electronic and physical file maintenance in one or more offices.This position requires the individual to be a subject matter expert in Records Operations and...
-
Records Management Specialist
2 weeks ago
Chicago, Illinois, United States Greenberg Traurig Full timeJob SummaryGreenberg Traurig, a leading global law firm, is seeking a highly skilled Records Manager to join our Records Management Department in Chicago. As a key member of our team, you will be responsible for overseeing all aspects of records management and processes, including electronic and physical file maintenance.Key ResponsibilitiesDevelop and...
-
Records Operations Manager
2 weeks ago
Chicago, Illinois, United States Insight Global Full timeJob SummaryWe are seeking a highly skilled Records Manager to join our team at Insight Global. The successful candidate will be responsible for overseeing all aspects of records management and processes, including electronic and physical file maintenance in one or more offices.Key ResponsibilitiesManage and maintain records management databases, ensuring...
-
Records Management Specialist
4 weeks ago
Chicago, Illinois, United States Insight Global Full timeJob Title: Records ManagerThe Records Manager is a critical role within our organization, responsible for overseeing all aspects of records management and processes. This includes electronic and physical file maintenance across multiple offices. As a subject matter expert in Records Operations, the successful candidate will actively assist with and oversee...
-
Records Management Specialist
1 week ago
Chicago, Illinois, United States Adecco US, Inc. Full timeAdecco US, Inc. is seeking a Records Management Specialist to support one of our clients in a professional office environment. This is an onsite position with a competitive hourly rate of $19.00. We offer excellent benefits and a great work environment.This role involves providing maintenance of data, records, and files necessary to provide servicing to the...
-
Records Management Specialist
2 weeks ago
Chicago, Illinois, United States Greenberg Traurig Full timeJob Summary:Greenberg Traurig, a global law firm, is seeking a highly skilled Records Management Specialist to join our Records Management Department in Chicago. This is an excellent opportunity to work in a dynamic environment and contribute to the firm's success.The Records Management Specialist will be responsible for all aspects of records management and...
-
Records Management Specialist
1 month ago
Chicago, Illinois, United States ApTask Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Records Management Specialist to join our team at ApTask. As a key member of our operations team, you will be responsible for maintaining the integrity and accessibility of our records and documents.Key ResponsibilitiesManage and maintain accurate and up-to-date records and documents in our...
-
Records Management Specialist
1 week ago
Chicago, Illinois, United States ApTask Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Records Management Specialist to join our team at ApTask. As a Records Management Specialist, you will be responsible for maintaining the accuracy and integrity of our records management systems, ensuring compliance with corporate policies and regulatory requirements.Key...
-
Records Management Consultant
2 months ago
Chicago, United States CIBC US Full timeWe’re building a relationship-oriented bank for the modern world. We need talented, passionate professionals who are dedicated to doing what’s right for our clients. At CIBC, we embrace your strengths and your ambitions, so you are empowered at work. Our team members have what they need to make a meaningful impact and are truly valued for who they are...
-
Records Management Specialist
2 weeks ago
Chicago, Illinois, United States Insight Global Full timeJob Title: Records ManagerJob Summary:The Records Manager is a critical role responsible for overseeing all aspects of records management and processes, including electronic and physical file maintenance. This position requires a subject matter expert in Records Operations who can actively assist with and oversee the records teams' daily work activities.Key...
-
Records Management Specialist
2 months ago
Chicago, Illinois, United States ApTask Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Records Management Specialist to join our team at ApTask. As a Records Management Specialist, you will play a critical role in maintaining the integrity and accessibility of our clients' records and documents.Key ResponsibilitiesRecords Maintenance: Ensure the accurate and timely maintenance...
-
Records Management Specialist
4 weeks ago
Chicago, Illinois, United States CIBC US Full timeAbout the RoleWe are seeking a highly skilled Records Management Consultant to join our team at CIBC US. As a key member of our Records Management Office, you will play a critical role in ensuring the proper handling of our records for regulatory and operational requirements.Key ResponsibilitiesCollaborate with internal clients to manage both hard copy and...
-
Records Management Assistant
3 weeks ago
Chicago, Illinois, United States Chicago Public Schools Full time{"title": "Records Management Part Time/Seasonal Employee", "description": "Job SummaryChicago Public Schools (CPS) is seeking a highly organized and detail-oriented Records Management Part Time/Seasonal Employee to support the Records Management Team in efficiently managing current and former student records and fulfilling records requests in accordance...
-
Records Management Specialist
7 days ago
Chicago, Illinois, United States Greenberg Traurig Full timeJob Summary: Greenberg Traurig, a global law firm, is seeking a highly skilled Records Manager to join our Records Management Department in Chicago. As a key member of our team, you will be responsible for all aspects of records management and processes, including electronic and physical file maintenance in one or more offices.Key Responsibilities:Records...
-
Senior Records Management Specialist
3 weeks ago
Chicago, Illinois, United States U.S Multinational Law Firm Full timeJob OverviewWe are seeking a highly skilled Senior Records Specialist to join our team at a top-ranking multinational law firm in Chicago, IL. As a key member of our information governance team, you will be responsible for managing the firm's records and information management lifecycle, ensuring compliance with regulatory requirements and maintaining the...
-
Records Management Support Specialist
1 week ago
Chicago, Illinois, United States Chicago Public Schools Full timeAt Chicago Public Schools, we are committed to providing a world-class learning experience for every student. To support this mission, we are seeking a highly organized and detail-oriented Records Management Support Specialist to join our team. The ideal candidate will have excellent communication skills, strong project management abilities, and experience...
-
Records Specialist
1 day ago
Chicago, United States Adecco Full timeJob DescriptionJob DescriptionAdecco is seeking for a Records Specialist to support one of our clients in Chicago, IL. This is an onsite position, Mon-Fri 19/h. We have excellent benefits and an awesome work environment!Work location: 233 S Wacker Dr. Chicago, IL 60606In this role, you will provide maintenance of data, records, and files necessary to provide...
-
Clinical Research Records Manager
1 month ago
North Chicago, Illinois, United States AbbVie Full timeJob SummaryWe are seeking a highly skilled Clinical Research Records Manager to join our team at AbbVie. As a key member of our Clinical Pharmacology Research Unit (ACPRU), you will be responsible for managing clinical research trials in accordance with regulatory and AbbVie requirements.Key ResponsibilitiesManage clinical site documentation activities,...
-
Clinical Research Records Manager
2 weeks ago
North Chicago, Illinois, United States AbbVie Full timeJob SummaryWe are seeking a highly skilled and experienced Clinical Research Records Manager to join our team at AbbVie. As a key member of our Business Operations team, you will be responsible for managing clinical trial records, ensuring compliance with regulatory requirements, and providing guidance to direct reports.Key ResponsibilitiesManage clinical...