Records Management Specialist

4 weeks ago


Chicago, Illinois, United States Greenberg Traurig Full time
Job Summary:

Greenberg Traurig, a global law firm, is seeking a highly skilled Records Management Specialist to join our Records Management Department in Chicago. This is an excellent opportunity to work in a dynamic environment and contribute to the firm's success.

The Records Management Specialist will be responsible for all aspects of records management and processes, including electronic and physical file maintenance in one or more offices. This position requires a subject matter expert in Records Operations and the ability to actively assist with and oversee the records team's daily work activities.

The ideal candidate will have a strong background in records management, excellent analytical and problem-solving skills, and the ability to work effectively in a team environment. If you are a motivated and detail-oriented individual who is passionate about records management, we encourage you to apply for this exciting opportunity.

Key Responsibilities:
  • Manage all aspects of onsite and offsite file management, including label review, validation, printing, and provision
  • Ensure compliance with Legal Holds and Ethical Walls, including access controls for files under Ethical Wall and the integrity of files under Legal Hold while in circulation
  • Conduct performance management, coaching, and staff development and training for the records team
  • Manage and champion local office electronic transformation
  • Provide secretarial and staff training
  • Conduct welcome and orientation meetings with new lawyers
  • Create process and rigor around meetings and project planning to ensure effective results
  • Present on projects and initiatives in group meetings
  • Appear on camera for meetings with co-workers or external parties via video chat
Requirements:
  • Bachelor's Degree or equivalent experience
  • 3+ years of Records Management or related experience
  • 1 to 3 years supervisory experience required, preferably in a law firm or other professional services firm
  • Strong technical skills required, experience with records management databases such as iManage Records or FileTrail preferred
What We Offer:
  • Competitive compensation and an excellent benefits package
  • Opportunities for professional growth and development
  • A dynamic and supportive work environment
How to Apply:

Please submit your application, including your resume and cover letter, to [insert contact information]. We are an equal opportunity employer and welcome applications from diverse candidates.



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