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Accountant 1 - Central (A)

4 months ago

Coral Gables, United States The University of Miami Full time
Current Employees:

If you are a current Staff, Faculty or Temporary employee at the University of Miami, please click here to log in to Workday to use the internal application process. To learn how to apply for a faculty or staff position using the Career worklet, please review this tip sheet.

The Accountant oversees the assigned department's internal accounting and reporting functions and assists management with all fiscal functions, including budget formulation and monitoring of accounts, to ensure compliance with University policies and warrant availability of department funds at all times.

CORE JOB FUNCTIONS

Prepares balance sheets, profit and loss statements, and other financial reports. Analyzes trends, costs, revenues, financial commitments, and obligations incurred to predict future revenues and expenses. Reports assigned department's finances to management and offers suggestions about resource utilization, tax strategies, and assumptions underlying budget forecasts. Verifies the accuracy of journal vouchers and accounting classifications assigned to various records. Examines and reconciles expenditure and revenue accounts. Reviews and approves all reimbursements, check requisitions, and purchase orders. Assists with fiscal year end process including entries for the necessary accruals. Develops, analyzes, audits, reconciles, and monitors fiscal reports based upon current and historical financial revenues and expenditures. Participates in planning long- or short-term business objectives. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

Bachelor's degree in relevant field

Certification and Licensing:

Not Applicable

Experience:

Minimum 1 year of relevant experience

Knowledge, Skills and Attitudes:
  • Knowledge of generally accepted accounting procedures and principles.
  • Knowledge of budget control methods, policies, and procedures.
  • Ability to prepare financial and accounting records.
  • Ability to analyze, consolidate, and interpret accounting data.
  • Ability to compile, organize, interpret, and communicate accounting data and results concisely.
  • Ability to manage a budget and work within the constraints of that budget.
DEPARTMENT ADDENDUM

Department Specific Functions
  • To reconcile and ensure the daily bank and online payment reconciliations for the Office of Student Accounts to ensure the accuracy and timeliness of student payment applications impacting student financials, student service, and the University's financial ledger.
  • To ensure control regarding cash-related transactions are monitored centrally for the Office of Student Accounts for students, external organizations, third-party sponsors, and all other incoming credits posted to Student Account designated University bank accounts.
  • Responsible for the daily monitoring of all payment tenders submitted via the student online payment portal, ~$500M annually posts to the Canelink student system and Workday Finance minimize outstanding reconciling items on the student accounts designated bank accounts monthly reconciliations.
In addition to supporting the Office of Student Accounts with any other tasks, as needed.
  • Responsible for identifying and submitting Student Account wire and ACH bank transactions to be processed by the Cashier's Office for Bank 31 (9094) and Bank 4 (4746).
  • Research all items related to student accounts, third-party payments, collection settlements, AmeriCorps, government payments, and external department payments received.
  • Accountable for maintaining daily Bank 31 reconciliation worksheet to ensure payments are processed accurately.
  • Confirm payment postings are processed with the right item type and to the correct student and/or organization.
  • Reconcile daily Flywire international wire payments sent to Bank 31 and confirm all transactions are posted to CaneLink accordingly.
  • Reconcile and maintain all financial transaction reconciliations related to all online payments and refunds processed via OnPlanU/Flywire to CaneLink for validity.
  • Online payments reconciled daily include ACH checks, credit cards, monthly payment plans, AR Collect, credit card refunds, and returns.
  • Collaborate with the Controller's Office by researching, analyzing, and timely processing outstanding financial items related to Student Accounts to identify and clear said items. Collaborate with management and Student Accounts' accountants for Workday-related journal entries and Ad Hoc Bank transactions to settle outstanding bank items accurately and timely to adhere to the University's monthly and fiscal year-end closing deadlines. Responsible for maintaining accurate record-keeping of Student Accounts' financial reports and documents.
  • Daily original and daily wire reports submitted to the Cashier's Office.
  • Daily returned items reports.
  • Important documents and emails related to processes and procedure changes and updates.
  • Import daily transaction reports from Flywire and CaneLink.
  • Prepare daily entries for returned checks and ensure the transaction is posted to CaneLink. Prepare to cancel refund check requests, if needed, when a check payment is identified as returned for accurate billing of the student's account. Partner and collaborate with the payroll office on the 1042S filing process by providing student accounts breakdowns and explaining financial transactions. Assist with the Tuition Remission and Tuition Waiver processes, as needed, for timely and accurate processing. Serve, effectively communicate, and assist with billing and bank inquiries from other university departments such as Benefits, Payroll, Controller, DCIE, Schools and Colleges, etc. Collaborate with the Student Account Management Team in office-wide or executive leadership initiatives, such as Cancellation, Reinstatements, Policies and Procedures review and redesign, etc. Perform other duties and/or projects as assigned.


The University of Miami is an Equal Opportunity Employer - Females/Minorities/Protected Veterans/Individuals with Disabilities are encouraged to apply. Applicants and employees are protected from discrimination based on certain categories protected by Federal law. Click here for additional information.

Job Status:
Full time

Employee Type:
Staff

Pay Grade:
A8