Executive Assistant

1 month ago

Braintree, United States Ultra Full time
Unleash the Power of Multi-Mission Excellence: Safeguarding the Seas for the World's Navies.

Step into a world where cutting-edge technology meets unparalleled expertise. Ultra Maritime pioneers delivering multi-mission solutions that protect and empower the naval forces worldwide. With our extensive portfolio of capabilities, our innovations are utilised on naval fleets across our allied navies around the globe.

As the maritime and underwater battlespace evolves, we tirelessly push the boundaries to develop advanced specialist systems that provide our 'five-eyes' Defence customers with an unbeatable warfighting edge. From surface vessels to sub-surface operations and unmanned platforms, we are revolutionizing the way naval missions are executed.

We thrive on collaboration and partnering with our customers to ensure mission success. Our expert solutions encompass an array of game-changing technologies, including state-of-the-art sonar, radar, expendables, signature management, and naval power systems.

Join us in shaping the future of naval warfare and together, we will safeguard the seas and empower navies worldwide

The Executive Assistant (EA) - Engineering will provide high-level administrative, planning, and coordination support for the US VP of Engineering and engineering leadership. The EA will manage administrative tasks that include but are not limited too: meeting scheduling and support of action items and meeting minutes, manage expense, email, and daily/weekly schedule as well as travel coordination, internal communications within and for the leadership teams.

Nationality Requirements

Candidates must be eligible to obtain the relevant security clearance required for the role, due to the nature of the programmes we deliver for our customers.

Job Description

Responsibilities:
  • Control and manage the documentation, information, and communications functions associated with the leadership team.
  • Produce key documents and presentations.
  • Schedule, coordinate and attend meetings. Attend meetings to capture action items, draft, and distribute minutes to SLT and other attendees for feedback and finalization of the minutes.
  • Make extensive domestic and international travel arrangements.
  • Submit, process and track expense reports.
  • Calendar management in multiple time zones and meeting coordination.
  • Lead event planning initiatives to include Executive and leadership offsites.
  • Maintain travel security documents.
  • Drive timeline for various meetings and deliverables.
  • Miscellaneous projects for Executives and leadership.
  • Manage office supply orders and associated documentation.
Qualifications:
  • 5+ years of continuous work experience as an Executive level Administrative Assistant
  • Expert level proficiency with Microsoft Word, Excel, PowerPoint and Access
  • Willing to work extended hours, when necessary
  • Ability to obtain a US Government security clearance. Security clearances are granted to U.S. citizens.
Desired Skills:
  • 8+ years of work experience as an Executive level Administrative Assistant
  • Bachelor's degree in Business, Accounting or Finance
  • Excellent written communication skills
  • Basic knowledge of Government contracts srongly preferred, not required
  • Previous experience supporting HR, Business Development/Marketing and/or Technology leaders
  • Ability to multi-task and work under constant deadlines in a high-paced environment


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Diverse & Inclusive Employer

Ultra Maritime is an equal opportunities employer that values diversity, inclusion, equity and equality. Underpinned by our values, behaviours, and policies, we want you to feel empowered to be your best and authentic self.

We promote a workplace that welcomes people from all backgrounds and cultures; believing that this will increase our diversity of thinking, and ultimately ensure we continue delivering on our commitments to our customers.

We do not discriminate based on race, religion, colour, national origin, gender identity, sexual orientation, age, marital status, veteran status, or disability status and welcome applications from all candidates.

We offer competitive benefits including medical, dental, vision, 401k match, paid time off and family leave, and much more

This contractor and subcontractor shall abide by the requirements of 41 CFR 60-1.4(a), 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, national origin, and for inquiring about, discussing or disclosing compensation. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

Reasonable accommodation statement: if you need an accommodation for any part of the application process, please email careers@ultra-us-gbs.com

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